Office Manager

Why work for us?

Driven by our purpose: Building progress for people and the planet. We are transforming to become the leader in innovative and sustainable building solutions. Holcim US offers an unparalleled range of innovative cement, aggregates, asphalt, concrete products and construction services that have been the foundation for infrastructure projects across the globe. To move the industry forward to a greener future we need people who are passionate about sustainability, are driven to shape andinfluence perception and keen to build, grow and thrive in our high-performance culture.

Overview

Coordinates and directs administrative support functions for the office. Implements policies and proceduresfor ordering of supplies, records maintenance, and other clerical services. Organizes office operations suchas workspace assignments and layouts. Assists Billing department by sending delivery tickets and invoicesas proof of delivery for payments not received. Supervises the Receptionist/Administrative Assistant.

Responsibilities

Maintains inventory of office supplies, and orders supplies and equipment as needed. Meets withstakeholders to determine needs, recommends solutions and requests proposals from vendors to assurehighest quality goods and services within or below budgetary constraints. Processes purchase orders,expense reports and other reporting required by company purchasing policy.

● Schedules routine maintenance of all office equipment, and coordinates service contract terms,conditions and renewals. Maintains vending machines. Coordinates office cleaning and maintenance.● Receives incoming mail; opens, sorts, and distributes. Collects outgoing mail or packages and usesscales and postage meters to weigh and affix postage. Arranges overnight deliveries and courier servicesas needed.● Supervises the Receptionist, Administrative Assistant, Sales Coordinator and Custodian. Provides workdirection, coaching and corrective action as needed.● Oversees the building maintenance and repair, annual inspections, etc.● Support Regional GM travel, coordinate meetings, expenses and special projects.● Work with Fleet Manager to coordinate and approve Emkay repairs and maintenance on light dutyvehicles. Keep track of personal mileage and report to payroll.● Coordinate local, regional and Corporate meetings, lodging, meals, etc.

Qualifications

Education: High school diploma or equivalent or years of equivalent experience.

Required Work Experience: 3-5 yearsRequired Training/Certifications

Additional Requirements 

• Required Computer and Software Skills: Microsoft Office applications to include Word, Excel andPowerPointTravel Requirements: May require some local travelAdditional Requirements: Experience negotiating with and establishing contracts with vendors.Prior budgeting experience helpful.Strong organizational skills.
• Demonstrate a commitment to communicating, improving and adhering to health, safety andenvironmental policies in all work environments and areas. Promote a culture of safety and exhibitthese behaviours.
• Successful candidates must adhere to all safety protocols and proper use of Holcim approvedPersonal Protection Equipment ("PPE"), including but not limited to respirators. Employees that arerequired to wear respirators must be clean shaven where the respirator seal meets the face in orderto pass the qualitative and quantitative fit tests