Hilton Grand Vacations is looking for a detailed Executive Assistant to the Senior Vice President (SVP) of Sales & Marketing! Don't miss your opportunity to grow with a great company! We are looking for someone who can provide administrative and clerical support to the SVP and to the Sales & Marketing departments within the assigned region. You will perform a variety of administrative support tasks and duties to assist in the day-to-day activities of the SVP. You will also work independently with little or no supervision, while being proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Additional Responsibilities Include:

• General understanding of the business in order to provide excellent administrative assistance and support.
• Primary point of contact for the Senior Vice President (SVP) by greeting and assisting both internal and external guests/clients, responding to requests in a timely, friendly and efficient manner and screening and prioritizing incoming and outgoing telephone calls and electronic communication.
• Demonstrate excellent and professional interpersonal communication skills and confidentiality in the handling of any form of communication.
• Demonstrate strong social skills in a fast-paced work environment. May also support additional members of leadership with administrative duties as needed.
• Perform word-processing, typing, e-mailing, data-entry, filing, faxing, scanning, copying, processing mail and taking notes and/or dictation. Must be proficient with Microsoft Office applications.
• Create, handle and maintain a complex calendar. Organize and prepare the Senior Vice President (SVP) for meetings and appointments, preparing agendas, talking points and presentations, gathering materials and updating logistical information (meeting locations, dial-in numbers, etc.).
• Handle the travel needs of the SVP including, but not limited to, planning, scheduling and booking travel, creating detailed itineraries, scheduling meetings, functions and meals and preparing and tracking expense reports in a timely manner.
• Track, monitors and prioritizes tasks and projects, collaborates with multiple parties of all levels and handles confidential information.
• Process documents for the SVP including, but not limited to, obtaining information and signatures and tracking documents through to completion.
• Coordinate and plans special events such as awards ceremonies, business dinners, parties, etc. and assists with the coordination of Sales & Marketing programs/projects.
• Maintain relationships with vendors, corporate partners and other department leaders as necessary.
• Carry out all reasonable requests by management of which the employee is capable of performing.