About us

Highland Community School is a community of diverse families and educators working together to offer quality Montessori education in a nurturing environment that enriches, empowers and inspires the whole child to reach their potential. We encourage and support parents to be responsible for and involved with their children’s education.

We serve children ages 14 months to 8th grade in a Montessori school setting. We offer a supportive, inclusive, and rewarding work environment.

**Overview:**

We are seeking a highly organized and proactive Executive Assistant to support our School Leader and administration team. The executive assistant serves as a crucial liaison and support system to the school leader. The executive assistant plays an important role in managing calendars and appointments, tasks lists, and organizing logistics of processes led by the school leadership team. This role is tasked with preparing and editing correspondence and reports, often requiring a high level of confidentiality and professionalism. The executive assistant will contribute to the overall effectiveness and success of the leadership team and the school.

**Responsibilities:**

• Coordinates and manages the schedule of the school leader. Schedules and organizes meetings, ensuring all necessary parties are informed and prepared. Creates meeting agendas as necessary.
• Meets weekly with the School Leader to determine tasks and priorities.
• Maintains organized records and files, ensuring easy access and retrieval as needed.
• Assists in planning and executing school events and activities, coordinating logistics and providing logistical support as required.
• Facilitates communication needs of the leadership team by disseminating information via newsletters, meetings, emails, or other communication channels.
• Assists in the school admissions process by organizing and tracking applicants, managing waitlists, sending and receiving acceptance letters, and providing necessary information to the School Information Manager for student enrollment.
• Supports annual school and wrap-around program registration by managing the project timeline, ensuring all forms are up-to-date, and updating databases in preparation for enrollment. Supports summer camp registration processes, including updating brochure and flyers.
• Coordinates and schedules interviews for prospective employees and tracking qualified candidates.
• Provides general administrative support to school leadership including managing sign-ups, coordinating staff evaluation meetings, maintaining staff lounge area and handling other ad-hoc tasks.
• Oversees logistical needs of sports and extracurricular clubs, including meeting with community partners, collaborating with staff regarding logistics, maintaining rosters & data on student participation, and overseeing the responsibilities and timeline of the Sports Coordinator role in collaboration with the School Leader.
• Prepares acknowledgement letters on behalf of the School Leader for donations received by the school. Tracks and enters donations in fund development database.
• Supports annual processes of the fund development department in collaboration with the Community Resources Coordinator and the School Leader, including annual appeal mailings, quarterly newsletter preparations, and annual report.
• Assists in upkeep of student and alumni records in the community/fund development database as part of our growing alumni program.
• Models grace and courtesy in all interactions with children, adults, and families.
• Completes all assigned job duties aligning with expectations set forth within the Highland Employee Handbook, Parent Handbooks, and the Charter Contract between Highland Community School and Milwaukee Public Schools. He or she will perform related work as required.

**Qualifications:**

• High school diploma or equivalent. Bachelor’s degree in education, business, communication, or related field preferred.
• Previous experience in an administrative role with references.
• Above average knowledge of Microsoft office suite and quick adaption of new technology
• Strong organizational skills and the ability to manage multiple tasks, schedules, and deadlines effectively in a fast-paced environment.
• Displays a strong work ethic and is a team player.
• Flexibility to adapt to changing priorities, schedules, and responsibilities as needed.
• Ability to build positive relationships and work collaboratively with diverse individuals.
• Ability to effectively communicate (both verbal and written) and work well with students, parents, school personnel, and the community.
• Pass a criminal background check prior to employment.

This is an excellent opportunity for a detail-oriented individual who thrives in a fast-paced school environment. If you meet the qualifications and are looking to support a dynamic team, we encourage you to apply.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 3 years (Required)
• Microsoft Excel: 3 years (Required)

Ability to Commute:

• Milwaukee, WI 53233 (Required)

Work Location: In person