6 Executive Assistant to thr CEO Jobs in Milwaukee, WI
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YOUNG WOMEN'S CHRISTIAN ASSOCIATION SOUTHEAST...
Milwaukee, WI | Full Time
$76k-98k (estimate)
2 Months Ago
Y
YOUNG WOMEN'S CHRISTIAN ASSOCIATION SOUTHEAST WISCONSIN, INC
Milwaukee, WI | Full Time
$76k-98k (estimate)
2 Months Ago
M
Executive Assistant to thr CEO
$76k-98k (estimate)
Full Time
2 Months Ago
YOUNG WOMEN'S CHRISTIAN ASSOCIATION SOUTHEAST... is Hiring an Executive Assistant to thr CEO Near Milwaukee, WI
ESSENTIAL DUTIES AND RESPONSIBILITIES:
For the President and CEO (75%)
organization
ensure day-to-day engagements
mission.
- Manage sensitive matters with a high level of confidentiality and discretion especially
organization
- Engage effectively and responsive to stakeholders to maintain strong relationships
- Researches, assembles and analyzes information and engages staff, contractors, board members, and executive stakeholders to provide reports, manuals, procedures, policies, agendas, and minutes.
- Proofreads president and CEO copy for spelling, grammar, and appearance, making
- Organize and prioritize confidential and non-routine information and calls. Answer
- Review and answer mail and inquiries on own initiative and determine within
- Provide sophisticated calendar management; prioritize inquiries and requests,
ensure day-to-day engagements
- Research, organize, and make all travel and accommodation arrangements
- Organize meetings, events, retreats, various board meetings, and other logistics to
mission.
- Meeting planning to include vendor negotiation, coordination of transportation, selecting locations, and budget management in partnership with related departments.
- Assist in planning, coordination, and execution of special events and projects (provide
- Other special duties and projects as assigned
- Manage President and CEO calendar, vacation, PTO, meetings, and events.
- Track PTO, schedule meetings with CEO direct reports
- Disseminate informational mailings and articles. Preparing and editing correspondence, communications, presentations, and other team and company-wide messages
- Engage with stakeholders through positive and effective interactions at all levels of the organization including the Board of Directors
- Ensure the President and CEO's office and meeting spaces are clean and operational, including meals, supplies, and refreshments for guests. Engage departments as necessary.
- Must be available to address urgent matters after hours, on weekends and able to travel on occasion
- Other duties, as assigned
Board of Director Support (25%)
- Work with the Board of Directors, as needed
- Schedule, plan, and organize the full board and committee meetings (i.e. set up room, order food, etc.), make sure technology is working, and ensure the meeting logistics run smoothly on behalf of the President and CEO
- Maintain attendance records
- Maintain full board and committee rosters
- Ensure timely distribution of meeting materials, in advance of full board meetings,
- Other duties, as assigned
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions:
- Ability to multi-task priorities
- Well-developed organizational skills, initiative, and independent judgment
- Attention to detail is a priority and critical to the success of this position
- Ability to work under pressure
- Great verbal and written communication skills
- Ability to take detailed minutes of meetings
- Good working knowledge of all Microsoft Office applications, Google Suite, and virtual meeting platforms
- Ability to maintain a balance among multiple priorities
- Excellent organizational, time management, and project management skills
- Excellent oral and written communication skills
- Valid Wisconsin driver’s license and insured automobile required
- Commitment to YWCA’s mission of eliminating racism and empowering women
EDUCATION AND EXPERIENCE:
- A minimum of an Associate’s degree and two years of experience in non-profit
- At least three years of executive support and office management
WORK ENVIRONMENT: Hybrid -The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Noise level varies from low to moderate, typical of that found in an administrative office setting
- Frequent interruptions/changing priorities that typically are associated with executive-level position
- Frequent evening hours and weekends
- Duties may be accomplished with a combination of onsite and remote work
NOTE: COVID-19 safe work environment accommodations are provided
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
- Pressures normally associated with meeting deadlines
- Frequently required to sit for long periods of time in front of the computer screen
- Frequent interruptions/changing priorities that typically are associated with a challenging development department
- Occasionally required to drive
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Job Summary
JOB TYPE
Full Time
SALARY
$76k-98k (estimate)
POST DATE
04/03/2024
EXPIRATION DATE
06/30/2024
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