ESSENTIAL DUTIES AND RESPONSIBILITIES: 

For the President and CEO (75%) 
• Manage sensitive matters with a high level of confidentiality and discretion especially
decisions directly impacting the decision-making, relationships, and operations of the 
organization
• Engage effectively and responsive to stakeholders to maintain strong relationships
• Researches, assembles and analyzes information and engages staff, contractors, board members, and executive stakeholders to provide reports, manuals, procedures, policies, agendas, and minutes. 
• Proofreads president and CEO copy for spelling, grammar, and appearance, making 
appropriate changes to share out with the public.
• Organize and prioritize confidential and non-routine information and calls. Answer
telephone calls and respond to inquiries. 
• Review and answer mail and inquiries on own initiative and determine within 
established guidelines if executive action is required. 
• Provide sophisticated calendar management; prioritize inquiries and requests,
troubleshoot conflicts with little guidance, make judgments and recommendations to
ensure day-to-day engagements
• Research, organize, and make all travel and accommodation arrangements
• Organize meetings, events, retreats, various board meetings, and other logistics to 
ensure that the President and CEO are represented professionally according to 
mission.
• Meeting planning to include vendor negotiation, coordination of transportation, selecting locations, and budget management in partnership with related departments.
• Assist in planning, coordination, and execution of special events and projects (provide
similar support to the leadership team on an as-needed basis)
• Other special duties and projects as assigned

• Manage President and CEO calendar, vacation, PTO, meetings, and events.
• Track PTO, schedule meetings with CEO direct reports
• Disseminate informational mailings and articles. Preparing and editing correspondence, communications, presentations, and other team and company-wide messages
• Engage with stakeholders through positive and effective interactions at all levels of the organization including the Board of Directors
• Ensure the President and CEO's office and meeting spaces are clean and operational, including meals, supplies, and refreshments for guests. Engage departments as necessary.
• Must be available to address urgent matters after hours, on weekends and able to travel on occasion
• Other duties, as assigned

Board of Director Support (25%)
• Work with the Board of Directors, as needed
• Schedule, plan, and organize the full board and committee meetings (i.e. set up room, order food, etc.), make sure technology is working, and ensure the meeting logistics run smoothly on behalf of the President and CEO
• Maintain attendance records
• Maintain full board and committee rosters
• Ensure timely distribution of meeting materials, in advance of full board meetings,
including agenda, previous meeting minutes, finance reports, etc.
• Other duties, as assigned