Are you a proactive administrative professional looking for a new career opportunity in the legal industry? As a Legal Executive Assistant at Godfrey & Kahn, you are able work to with a specialized team of attorneys, paralegals and LEAs as part of a larger team. This position requires independent action in a fast-paced, complex environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Lead the management and administration of a large volume of time-sensitive communications
• Maintain attorney business development contact lists through the firm’s CRM
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Perform administrative tasks independently
• Prepare, edit, and finalize correspondence, legal documents, transcription, memos and other materials
• Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures as directed
• Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
• Assist with continuous client outreach, contact, relationship building and marketing activities
• Facilitate incoming and outgoing mail
• Manage attorney expenses and check requests
• Timely filing and maintenance of paper and electronic documents and records
• Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
• Maintain business development contacts, RFP responses, communications, and other documentation related to timekeeper matters
• Assist in managing team workflow tracker and yearly team metrics
• Assist in preparing, reviewing and finalizing client invoices
• Coordinate travel arrangements
• Monitor and report timekeepers’ CLE and CPE credits
• Act as back-up for other Legal Executive Assistants as needed
• Manage attorney board and other pro bono work
• Demonstrate regular and reliable work attendance during assigned working hours
• Perform all other duties as assigned

• Detail-oriented with strong grammar and proofreading skills
• Strong ability to manage a wide variety of workstreams simultaneously with accuracy and speed
• Demonstrate a positive attitude, high energy and a strong passion for your work
• Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
• Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies
• Exhibit a strong work ethic and a willingness to exert more than the minimum effort
• Engage with internal stakeholders and external clients in a professional, clear, concise, positive and timely manner utilizing the most current technology available
• Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems
• Consistently seek feedback and opportunities to advance technical and personal skills
• Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision
• Communicate with team and other firm departments to gather critical information needed for various duties
• Perform research as requested
• Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars)

• Bachelor’s degree or equivalent experience
• Excellent organization, time-management and prioritization skills
• Proficiency in Microsoft Office Suite, SharePoint, Adobe Pro
• 3-5 years of experience, including knowledge of court documents, procedures, and filing in both State and Federal Courts
• Paralegal Certificate and/or paralegal work a plus, but not required