Job Details
Level
Experienced
Job Location
120 - Heritage Senior Living, LLC - West Allis, WI
Position Type
Full Time
Education Level
Not Specified
Salary Range
$65,000.00 Salary/year
Travel Percentage
None
Job Shift
AM / 1st
Job Category
Admin - Clerical
Job Summary
At Heritage Senior Living and MSP Real Estate, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of our executive landscape, we rely on an executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role

• Support the CEO and COO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CEO and COO, including agendas, mail, email, phone calls, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior leaders
• Manage senior leaders' travel logistics and activities, including accommodations, transportation, and meals
• Assist with coordination of large company initiatives
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Experience in health care and real estate

This is a Full-Time, Hybrid position based out of our home office in West Allis, WI. With a salary starting at $65,000, this position is eligible for benefits including Medical, Dental & Vision, Retirement with up to 4% ER Match, and Paid Time Off.
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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