Higginbotham, a privately held, independent insurance and financial services firm that ranks within the top 20 nationwide, has an immediate opening for a Executive Administrative Assistant for our Fort Worth office.

Position Summary: Provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Essential Tasks:

• Calendar Management: Scheduling meetings, appointments, and events for the executive, often coordinating with other team members or external parties. This includes prioritizing conflicting schedules and ensuring the executive's time is used efficiently.
• Travel Arrangements: Organizing travel itineraries, including flights, accommodations, transportation, and any other necessary arrangements. This may involve domestic or international travel and requires attention to detail and the ability to handle last-minute changes.
• Communication Management: Screening and prioritizing phone calls, emails, and other correspondence for the executive. Drafting and responding to emails on behalf of the executive, as well as handling inquiries from internal and external stakeholders.
• Meeting Support: Preparing agendas, taking meeting minutes, and distributing relevant materials for meetings. Following up on action items and ensuring that deadlines are met.
• Administrative Tasks: Handling administrative duties such as expense reporting, invoice processing, and maintaining organizational systems and databases. This may also include ordering supplies, coordinating office maintenance, and managing confidential information.
• Project Coordination: Assisting with various projects and initiatives as assigned by the executive. This may involve conducting research, preparing presentations, and coordinating with other team members to ensure project goals are met.
• Relationship Management: Building and maintaining relationships with key stakeholders, both internally and externally. Acting as a liaison between the executive and other departments, clients, vendors, and partners.
• Confidentiality: Maintaining a high level of confidentiality and discretion when handling sensitive information and documents.
• Problem Solving: Anticipating and resolving issues before they escalate, demonstrating resourcefulness and the ability to think quickly on your feet.
• Adaptability: Being flexible and adaptable to changing priorities and deadlines, as well as the ability to multitask and manage competing demands effectively.
• Overall, the role of an executive assistant is to provide comprehensive support to the executive, enabling them to focus on their core responsibilities and strategic objectives. 

Specific Knowledge, Skills and Abilities:

• Strong organizational skills
• Attention to detail
• Discretion
• Excellent communication skills

Experience and Education:

• High school diploma
• Preferred Associate’s degree or bachelor’s degree
• 2 years of administrative experience

Physical Requirements:

• Ability to lift 25 pounds.
• Repeated use of sight to read documents and computer screens