This role will provide support to senior-level executives who must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for all team members, which will require flexibility to deliver the highest service to the office associates it supports.

The individual will report to the Executive Assistant - Office Manager, but will often work independently on projects, from conception to completion, and must be able to handle a wide variety of activities.

• Complete a broad variety of administrative tasks, including tracking the status of key projects and initiatives; managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas.
• Monitor and schedule conference room meetings, coordinating IT requirements, as necessary.
• Often greet visitors upon arrival and notify necessary parties of the arrival.
• Monitor front desk reception area, welcome visitors, and maintain general appearance.
• Sort and distribute mail and shipments promptly, as well as generate shipment labels and contact vendors for courier service, as necessary.
• Monitor break room supplies and maintain the overall condition of the kitchen (including dishwashing duties).
• Maintain a log of security passes for guests and associates.
• Arrange and organize internal meetings and conference calls on behalf of the executives.
• Set up all logistics for office-wide events, including materials preparation, room set-up, and ordering food and/or drinks.
• Maintain confidentiality when handling sensitive information pertaining to all communication and itineraries.
• Follow sustainability guidelines and practices related to HT’s EarthView program.
• Practice safe work habits and perform other duties as requested by management.

• Administrative experience supporting corporate offices and/or company executives
• Proficient in MS Office applications, particularly Excel and PowerPoint.
• Preferred experience using Google’s email platform. 
• Strong written skills, including experience and interest in internal and external communications and marketing.
• Onsite role based in Philadelphia (M-F)

HHM is an award-winning hotel management and investment company that operates over 200 full-service and select-service hotels with 10,000 associates in markets across the country. HHM is a leading manager of Marriott, Hilton, IHG, and Hyatt brands, and also operates over 30 independent luxury and lifestyle hotels. The highly experienced and stable operating team is known for being nimble, accountable, and passionate in how they drive market-leading results for owners and best-in-class experiences for associates and guests.