Description

Support Faculty Recuritment & Academic Review

• PMC RTR review and approval
• Adjunct and Secondary faculty dossier review in RPT for compliance
• Other Academic Review duties as needed

Provide Basic Office Management for Department

• Support or assist with OAA Team meeting, as needed
• Supports department internal / external events (technologies, room set up -via EMS or virtual-, materials distribution, and related pre / post communications)
• Maintains central OAA department calendar
• Updates various lists, i.e., Committee list for Provost office (usually August)
• Keeps department supplies in stock
• Operates as department contact for internal functional departments (e.g., facilities)
• Responds to department email and voice mail, distributing messages appropriately, and providing basic, first level triage on information
• Facilitates Systems access and Guest record creation
• Case Creation in RPT

• Data entry
• Data review projects
• Assists department data support leads and Business Systems Analyst in major systems (eg, Workday, FADS, Interfolio, etc.)
• Assistance with FIAP and retirement tracking
• Faculty email data management
• Secondary promotion data update
• Lapsed secondary appointment clean-up

Assist with ASEF Committee Administration

• Works with departments representatives to resolve issues
• Move dossiers to next step in review

Additional Duties as assigned

Q ualifications

Bachelors degree preferred, with 3-5 years of related experience or equivalent combination of education and experience. Excellent computer skills are essential (Word, Excel, PowerPoint), with the ability to learn and master multiple administrative databases, programs and systems.

Strong analytical, problem-solving, communication and organizational skills required. Must be detail-oriented. Ability to handle confidential or sensitive information in an appropriate and professional manner and to manage shifting priorities and multiple projects.

Must be a team player with a collaborative working style. Experience within a College or University setting preferred.

Application Requirements

Please submit cover letter and resume to be considered for the position.

Working Conditions

Office

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$7.25 - $27.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Last updated : 2024-04-23