At HCSC, we consider our employees the cornerstone of our business and the foundation to our success. We enable employees to craft their career with curated development plans that set their learning path to a rewarding and fulfilling career. Come join us and be part of a purpose driven company who is invested in your future! Job Summary Under limited supervision, this position is responsible for exercising considerable discretion and independent judgment while performing secretarial, administrative and office management duties. Including composing and typing correspondence, report development, meeting coordination, maintenance of confidential documents, and screening phone calls and visitors. These duties require a thorough knowledge of divisional policies, practices and procedures to ensure the office functions efficiently. This Administrative Assistant level requires initiative and may entail decision making authority. Takes a broad perspective to problems and spots new, less obvious solutions. JOB DESCRIPTION: Perform secretarial and administrative duties and maintain office in absence of the Divisional Sr. VP. Expedite requests from corporate management directed to the Divisional Sr. VP and perform administrative follow up for the Divisional Sr. VP on pending matters. Compose, type, and transcribe routine correspondence, reports, forms, and similar material in final form using a personal computer. Ensure correctly worded documents with a professional appearance at all times. Compile special reports and charts, requiring data collection from several sources, based on specific instructions as to the nature and purpose of these charts and reports. Participate in the budgeting process as needed. Establish and maintain confidential files, files of corporate records, official documents, and other information for reference purposes. Research files for information upon request. Dispose of records according to established retention procedures. Maintain office controls to ensure the timely submission of correspondence and reports. Consolidate reports when appropriate. Research and resolve inquiries related to the function of the division. Process payment for invoices and maintains departmental billing, budget, and payment data. Participate in the budget process as requested, i.e. review budget reports, monitor variances, enter data in budget system, etc. Screen telephone calls and visitors; route misdirected calls to other appropriate individuals in the organization. Open, scan, and arrange mail in order of importance. Schedule appointments, maintain master calendar and place outgoing phone calls for the Divisional Sr. VP. Provide, prepare or obtain information from records based on knowledge of the organization. Assume responsibility for keeping up to date on organizational changes, and corporate policies and procedures. Safeguard the confidentiality of all information related to executive functions. Handle special projects including scheduling and coordinating meetings, making travel arrangements, arranging for luncheons, and sending out invitations. Attend management and other meetings for the Divisional Sr. VP. Prepare summaries of decisions and commitments made at meetings and conferences. Perform various miscellaneous functions, i.e., maintain personal files, screen internal/external publications outlining pertinent information. Advise support staff in answering problems involving procedural and workflow. Maintain a thorough knowledge of the organizational structure. May lead other administrative assistants within the division. Communicate and interact effectively and professionally with co-workers, management, customers, etc. Comply with HIPAA, Diversity Principles, Corporate Integrity, Compliance Program policies and other applicable corporate and departmental policies. Maintain complete confidentiality of company business. Maintain communication with management regarding developments within areas of assigned responsibilities and perform special projects as required or requested. JOB REQUIREMENTS: High School Diploma or G.E.D. 3 years of administrative support experience. Knowledge of office procedures and equipment. Verbal and written communication skills, including punctuation, composition, sentence structure, etc. High degree of confidentiality Independent judgment and initiative and act with authority as needed. PC proficiency to include Word, Excel, PowerPoint and Lotus Notes Exercising confidentiality, tact and diplomacy PREFERRED JOB REQUIREMENTS: Secretarial certificate from accredited secretarial school. Referral preference given to applicants able to take and meet testing criteria. Are you being referred to one of our roles? If so, ask your connection at HCSC about our Employee Referral process! HCSC Employment Statement: HCSC is committed to diversity in the workplace and to providing equal opportunity and affirmative action to employees and applicants. We are an Equal Opportunity Employment / Affirmative Action employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Drug screening and background investigation are required, as allowed by law. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Join our talent community and receive the latest HCSC news, content, and be first in line for new job opportunities. Join our Talent Community. For more than 80 years, HCSC has been dedicated to expanding access to high-quality, cost-effective health care and equipping our members with information and tools to make the best health care decisions for themselves and their families. As an industry leader, HCSC also has been helping to make the health care system work better for all Americans. To remain a leader, we offer compelling careers that encourage resourcefulness, strategic thought and empower you to make a difference in the lives of our members and their communities. Today, with the industry at an important crossroad, HCSC is reimagining health care and looking for original thinkers who aren’t afraid to make innovative contributions. We are an Equal Opportunity Employment / Affirmative Action employer dedicated to workforce diversity and a drug-free and smoke-free workplace. Learn more about HCSC, our commitment to our members and the opportunity you’ll have to improve health care delivery in an open, collaborative environment. HCSC is committed to diversity in the workplace and to providing equal opportunity and affirmative action to employees and applicants. If you are an individual with a disability or a disabled veteran and need an accommodation or assistance in either using the Careers website or completing the application process, you can call us at 1-866-977-7378 to request reasonable accommodations. Please note that only requests for accommodations in the application process will be returned. All applications, including resumes, must be submitted through HCSC's Career website on-line application process. If you have general questions regarding the status of an existing application, navigate to "candidate home" to view your job submissions. 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