As an Administrative Assistant, you will provide administrative, creative, and personal support to the branch manager as well as other leadership staff. This individual will ensure the offices operate smoothly and efficiently.*This position is located in the DFW West area

Responsibilities & Duties:

• Manage executive schedules and calendars
• Responsible for collecting and coding invoices ensuring payment is received on time
• Answering telephone calls and emails from customers and clients directing them to relevant staff
• Setting up appointments, conferences and managing meeting rooms
• Coordinate travel arrangements for corporate team, as needed
• Point person for special order items and office supplies
• Maintaining various logs and reports for submission (expense reports, 1099’s, title production, etc.)
• Organizing and participation of work-related functions, managing charity, and team member celebrations
• Responsible for preparation of event presentations and materials needed
• Coordinate job postings, scheduling of interviews, onboarding of new hires, and employee transfers
• Assisting with timecard approvals and PTO request
• Managing and updating of CLM’s social media accounts, website, and blog
• Creating and preparation of any marketing materials needed
• Maintaining various logs and reports for regular
• Oversee adherence to office policies and procedures
• Assist in other tasks/duties as needed

Job Knowledge, Skills & Experience:

• Proficient with standard software such as Windows, Word, Excel, and Outlook
• Effective interpersonal, verbal, and written communication skills
• Maintain proper and professional etiquette and appearance
• Exemplary customer service skills
• Attention to detail to ensure tasks are completed thoroughly and correctly in fast-paced high work volume
• Knowledge of office management responsibilities, systems, and producers
• Strong interpersonal skills to interact positively with all employees
• Flexibility to help assist with new tasks and office change
• Capacity to prioritize and delegate tasks
• Excellent time management skills and ability to multi- task and prioritize work
• Must have a valid driver’s license and successfully pass a background check