Position: HR & Payroll Clerk

Summary: As an HR & Payroll Clerk, you will play a crucial role in supporting the Human Resources (HR) and payroll functions of the organization. This position involves responsibilities related to payroll processing, record-keeping, and providing administrative support to the HR department.

Reports to: Director of Employee Success

Primary Responsibilities:

Payroll Processing:

• Enters, Checks, and Processes Payroll on a weekly basis.
• Collect and verify timekeeping information from employees.
• Ensure accuracy in recording hours worked, overtime, and absences.
• Calculate and process payroll, including deductions, withholdings, leaves, and bonuses.
• Verify accuracy of payroll data before processing.
• Prints and prepares checks.
• Trains FOMs and Crew Leaders on how to digitally time track, edit, and approve time.

HR Support

• Provide administrative support for the HR department.
• Benefits Administration: Coordinates the administration of employee benefits programs.
• Coordinates employee onboarding and offboarding.
• Update and maintain employee records. Maintain an organized filing system for documents, correspondence, and records.
• Training: Assist in organizing training sessions and development programs for employees.
• Ensures HR compliance - assists in audits to ensure compliance with HR policies andprocedures.
• Complete employment verifications.
• Process employee leave requests and employee status changes.
• Extend offer letters and follow up on potential candidates.
• Follow up on employees’ benchmarks such as 90 days reviews, trial employments, 60-dayeligibility for benefits, annual employee reviews, etc.
• Manage time record system.
• Schedule and manage employee licensing for spray licenses, JS, and backflow testing.
• Order company merch.
• Prepare for recruiting events – company giveaways, flyers, & paperwork.

IT Support

• Technical support - Provide first-level technical support to employees - troubleshoot and resolve IT problems in a timely and efficient manner.
• Set up and deploy workstations, laptops, printers, and other IT equipment.
• Assist users in installing, updating, and troubleshooting software applications.
• Collaborate with software vendors for issue resolution when necessary.
• Troubleshoot network connectivity issues.
• Manages phone lines and systems.

Cross-trained in other general office duties as needed.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge and skills required.

Job Requirements:

• Minimum 1 year experience in HR.
• Minimum 1 year experience processing payroll.
• Bilingual - fluent in Spanish.
• Must have knowledge of business accounting, HR Systems, and Microsoft Office.
• Must be able to work quickly and accurately, have good judgement, good spelling, and grammar, and be able to independently problem-solve.
• Must be able to work approximately 40 hours per week and provide your own transportation to and from the office.
• Must have careful attention to detail and good organizational skills.

Education: Four-year college degree in Business Administration, Accounting, or equivalent is preferred but not required.

Computer Skills: Proficient in Windows 10, earlier editions, and latest editions in Microsoft Office applications. Paycor or other HR/Payroll software experience preferred.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear and frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 35 pounds. The employee is regularly required to stand and walk. The employee must be able to sit and look at a computer screen for long periods of time.

Benefits:

• Medical, Dental, and Vision Insurance
• Paid Time Off
• Holiday Pay
• Accident/Cancer Insurance
• Cellphone Reimbursement
• Employee Engagement Events - Company sporting events, cook outs, and outings
• Employee Recognition Program
• Employee Assistance Program

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Any offer of employment is contingent upon passing a background check.

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Payroll: 1 year (Required)
• Human resources: 2 years (Required)

Language:

• Spanish (Required)

Work Location: In person