JOB DESCRIPTION (Green Group LLC)

Job Title: Executive Assistant

Green Group LLC is seeking team members who are passionate about providing the highest quality of workmanship to our customers. Our team members will be required to assist in completing different types of commercial and residential plumbing projects. We are looking for someone who is passionate about serving their customers, diligently executing tasks, knocking out their work, and most importantly, HAVING FUN!!!

Who is Green Group LLC?

Green Group LLC is a commercial and residential plumbing company proudly serving the middle Tennessee area. We are currently a small plumbing company that is growing fast due to our high quality of work and great customer service. This would be a great fit for an ambitious and driven individual who is looking for a challenging and rewarding opportunity to grow with an outstanding company. Not only do we believe in high quality work and great customer service, but we also encourage our team members to have fun at work! Green Group specializes in multiple types of plumbing from Commercial projects, Commercial service, Residential service, residential rehabs, and new construction.

As an Executive Assistant for Green Group, daily tasks will include managing multiple office and administrative task while coordinating with team members to ensure each task and project is completed as efficiently as possible. This role consists of communicating via email and phone with multiple other general contractors, project managers, vendors, field technicians, and team members to ensure the professional and efficient daily operations within the business..

Daily tasks include:

• Provide high-level administrative support to Managers.
• Manage team calendars, including scheduling and coordinating appointments, meetings, service calls, and travel arrangements.
• Manage and coordinate weekly payroll.
• Assist managers with procurement/purchasing of material and fixtures.
• Assist with creating, updating, and revising project budgets and progress charts.
• Receive and schedule service calls from customers.
• Schedule and maintain appointments for service calls with customers and technicians.
• Daily and Monthly bookkeeping
• Send Invoices for daily and monthly progress billings for completed projects.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports as needed.
• Coordinate and manage special projects as assigned.
• Assist with event planning and coordination.
• Handle confidential information with discretion.

Benefits/Compensation:

• Starting Salary: $50,000 to $60,000 Base Salary per year w/ opportunity for additional bonuses based on performance.
• 2 weeks paid time off
• Paid time off for 6 Major Holidays
• Company laptop provided.
• Medical, dental, vision and life insurance is all available upon request
• Flexible Hybrid work schedule in office and work from home

REQUIRED QUALIFICATIONS/SKILLS

• Excellent customer service skills to interact professionally with customers and team members.
• Strong project coordination abilities to manage multiple tasks and deadlines.
• Proficient in clerical tasks such as filing, organizing, and maintaining records.
• Experience using QuickBooks accounting software for basic financial tasks.
• Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient in using Calendar for scheduling and managing appointments.
• Strong organizational skills to prioritize tasks and manage time effectively.
• Attention to detail for accurate proofreading of documents.

To apply, please submit your resume highlighting your relevant experience and skills.

Location: Middle Tennessee Area

Compensation: Yes

How to apply: Email Resume or Call to schedule interview

Job Type: Full-time

Starting salary: $50k-60k annual salary

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Nashville, TN 37219