Description

Goettl is the total home comfort solution provider, enhancing the quality of life in the communities we serve. Founded in 1939 by Gust and Adam Goettl, their commitment to providing quality and reliable service remains the cornerstone of the company’s values to this day. As Sadie Certified® professionals, we specialize in superior air and water purification, HVAC, and plumbing services in Arizona, Nevada, Southern California, and Texas.

Reporting directly to the CFO, the Executive Assistant provides executive support in a one-on-one working relationship. They serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CFO.

The Executive Assistant is responsible for a broad variety of high-level administrative tasks for the Executive Team including composing and preparing correspondence that is sometimes confidential and compiling documents for meetings.

Essential Functions

· Support corporate records retention and maintenance. Organize and manage files, documents, and exhibits.

· Receive a copy of all complaints to state contractor’s boards and other state agencies. Work with branch management to craft responses and manage the resolution process.

· Maintain an accurate database of all pending or threatened litigation.

· Communicate and assist outside counsel with drafting legal documents and pleadings, including deposition notices, subpoenas, motions, certifications, contracts, briefs, and complaints.

· Provide summaries to executive team members regarding depositions, testimony, and interrogatories.

· Conduct investigations and document research.

· Organize and track files related to case documents and important transactions.

· Work with outside counsel by handling discovery requests and aligning internal resources to comply with requests.

· Work with insurance companies to ensure our claims are being managed quickly and efficiently while keeping costs down.

· Manage and track our SIR general liability plan and claims.

· Manage all state, county, and local licensing renewals. Contractor’s licenses and business licenses.

· Work with branch management in executing simple release agreements with customers.

· Help provide guidance to the executive team on what items need to be reviewed by outside counsel.

· Research, prioritize, and follow up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

· Provide a bridge for smooth communication between the CFO’s office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff.

· Plan and execute events and meetings. Working with other C-Level team members to ensure the vision and goal of the events/meetings are met.

· Assist CFO on presentations for speaking engagements and projects that involve CFO’s guidance for the business.

· Assist CFO on real estate management and development projects.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Required Skills and Qualifications

· 5 years of administrative assistant experience at an Executive level

· Time management and ability to meet deadlines

· Excellent verbal and written communication skills

· Strong organizational skills and ability to multitask

· Problem-solving and decision-making skills

· Ability to act as gatekeeper and escalate relevant information to executives as needed

· Ability to work effectively with minimal supervision

· Strong interpersonal skills

· Ability to treat confidential information with appropriate discretion

· Exceptional attention to detail

· Familiarity with Microsoft Office Suite

Preferred Skills and Qualifications

· Bachelor’s Degree

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Prolonged periods of standing, bending, kneeling, and walking. Must be able to lift up to 15 pounds at a time. Ability to speak, hear, read, listen, communicate both verbally and written.

Goettl is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Goettl is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Goettl are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Goettl will not tolerate discrimination or harassment based on any of these characteristics. Goettl encourages applicants of all ages.