Description

The Accounts Payable Specialist is responsible for ensuring all vendor payables are addressed within the recognized Shared Services timeline, and in accordance with the compliance procedures established by the organization.

• Full cycle accounts payable processor – 3way matching
• Process incoming invoices using accounting software and in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data for separate entities and vendors.
• Reconciling vendor statements to ensure that all invoices are accounted for and correctly posted.
• Analyze discrepancies with invoices and research information to discover the source of the problem, making sure all disbursements corrected properly.
• Strong vendor relations management.
• Assist upper management with any special projects as needed.
• Identify ways to improve the accounts payable process.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

Required Skills and Qualifications:

• 2 years full cycle AP (statement reconciliation, vendor management)
• Strong understanding of GL coding
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines. (During month end OT will be required, including Saturday)
• Highly computer literate with capability in email, MS Office and related business and communication tools.
• Good listening & communication skills.
• Exceptional organizational and time management skills.
• Strong decision-making and problem- solving skills.
• Must have knowledge and experience of using Excel: VLOOKUP’s, formulas, and Pivot Tables.
• Team Player but works well independently.
• Task oriented – able to stay on task and meet deadlines.
• Meticulous attention to detail.

Preferred Skills and Qualifications:

• AP process improvement & automation experience.
• Able to identify areas of improvement.

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Prolonged periods of standing, bending, kneeling, and walking. Must be able to lift up to 15 pounds at a time. Ability to speak, hear, read, listen, communicate both verbally and written.