ABOUT THE ROLE

The Administrative Assistant handles routine and advanced duties for other professionals. They organize files, create correspondence, prepare reports and documents, sort mail, prepare invoices and offer general staff support. They may serve as an initial point of contact, answering phones and greeting visitors. They might engage in event planning and meeting setup and implementation. They have to deal with other people from a wide variety of levels, from clients to management and even corporate CEOs.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Answer phones and greet visitors

• Schedule appointments and maintain calendars

• Collate and distribute mail

• Prepare communications, such as memos, emails, invoices, reports and other correspondence

• Create and maintain filing systems, both electronic and physical

• Manage accounts and perform bookkeeping

MINIMUM QUALIFICATIONS

• One or more years of experience with similar duties

• High school diploma or GED required; college degree preferred

• Previous experience in office administration or other related fields

• Team oriented personality and work ethic

• Ability to prioritize and multitask

• Excellent written and verbal communication skills

• Strong attention to detail

• Strong organizational skills

• Bilingual speaking preferred

• High Schoo; ;