Executive Assistant
Department: People & Culture
Employment Type: Full Time
Location: Austin, Texas
Description
Headquartered in Austin, Texas, Four Hands is the leading global designer and wholesaler of lifestyle home furnishings. We provide an elevated feel to the distinct pieces we design by blending styles, materials, and textures from all around the world.
We design, manufacture, and distribute our products and support the growing needs of large retail chains, e-commerce businesses, independent regional stores, and interior designers. Four Hands has received numerous recognition and accolades, including ranking in the Inc. 5000 list 14 times and being one of Austin's Top Workplaces for 4 years which couldn't have been possible without our employees.
As we continue to grow, Four Hands is searching for a highly organized Executive Assistant to provide high level support to our senior-level team. The Executive Assistant will play a pivotal role in ensuring diversified and highly confidential assignments are carried out with the utmost discretion.
In This Role

• Work directly with senior level leaders to support all aspects of daily work routine
• Own scheduling and calendar management for senior leaders; identify conflicts, priority shifts, and other changes, and effectively communicate with all impacted stakeholders
• Assist, track, prioritize, and ensure completion of day-to-day administrative tasks and projects assigned by leaders
• Determine methods and procedures for assignment completion within established guidelines
• Regularly access, organize, and maintain confidential company information
• Manage senior-leadership meetings which includes making meeting arrangements, documenting preparation, coordinating travel and meals, and other related activities
• Assist with scheduling; provide logistical and additional support for company-wide meetings and events
• Continuously identify opportunities to enhance processes and procedures; manage issues as they arise to improve service level and drive efficiencies
• Evaluate and interpret procedural and process related situations and recommend clear and logical solutions
• Prepare, reconcile, and process business invoices for payment
• Uphold our Core Values and be a valuable member of the Four Hands team
• Other duties as assigned by management

The Ideal Person

• Minimum 5 years' experience as an Executive Assistant
• Associate degree or equivalent preferred
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Excellent written and verbal communication skills
• Strong time-management skills and ability to prioritize, organize, and coordinate multiple projects at once
• Solid intuition with ability to anticipate needs and develop alternative solutions; comfortable challenging request that are unreasonable or inconsistent with an Executive Assistant role
• Superior judgment, professionalism, poise, and ability to maintain the highest level of discretion with sensitive and confidential information