About Us

Energy Services West, a subsidiary of Quanta Services, Inc. (NYSE: PWR), provides front-end design services, complex civil and foundation programs, overhead line construction, and oversight of large turnkey construction programs.

Our expert team brings Engineering, Procurement, and Project/Risk Management under the same umbrella as Construction, resulting in turnkey services that offer the full spectrum of capabilities critical infrastructure owners demand.

About this Role

ENERGY SERVICES WEST 

“About Energy Services West (ESW): ESW is a rapidly growing platform company within the Quanta Services family of companies. The Quanta group is meeting the nations renewable energy transitions headon, by building the largest skilled labor force in North America. Energy Services West is a growing technical service provider in this family of over 200 operating companies, tackling the energy, utility and communication infrastructure challenges of tomorrow. Join our team and be a part of this exciting and incredible opportunity!

As the Office Manager at ESW, you will play a pivotal role in supporting our team by ensuring the smooth and efficient operation of our office. You will handle a variety of administrative and operational tasks including scheduling meetings, coordinating travel, managing office supplies, and assisting with project documentation as well as, planning the Employee Appreciation events and parties! Your role will involve direct support to the Operations team and interaction with all levels of internal staff, as well as external stakeholders.

This is an exciting opportunity to join a growing company and help shape the company culture! 

What You'll Do

• Provide Operations management with administrative support
• Coordinate meetings for Operations management with customers
• Arrange travel for Operations management
• Perform general office duties such as ordering supplies and maintaining records
• Ensure office efficiency by planning, implementing, and maintaining office systems, layouts, and equipment procurement
• Maintain office services by organizing office operations and procedures, controlling correspondence, managing filing systems, reviewing, and approving requisitions, and assigning and monitoring administrative functions
• Open, sorts, and distribute incoming correspondence, including faxes and email
• Draft reports, memos, letters, and other documents using relevant computer applications (MS Office, Visio, etc.)
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Liaise with facility management vendors, including cleaning, catering, and security services
• Maintain the office condition and arrange necessary repairs
• Partner with HR to uphold and maintain office policies as necessary
• Assist HR in the onboarding process for new hires
• Coordinate with IT department on all office equipment
• Address employee queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
• Plan in-house or off-site activities, like parties, celebrations, and conferences
• Coordinate departmental logistics and training opportunities for staff development 
• Plan internal and external cross-functional meetings, to include preparing meeting content and minutes
• Collaborate with various departments to assist with the drafting of presentations, ensuring materials are completed, organized, and reviewed
• Assist in managing projects
• Manage the practices and procedures for retention, protection, retrieval, transfer, and disposal of project records
• Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends
• Review and approve expense reports 
• Achieve financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Monitor the successful completion of project milestones, activities, and tasks
• Apply initiative, creativity, logic, and technology to develop and implement approved projects/initiatives 
• Communicate project status, risks, forecasts, successes, and failures
• Coordinate tasks and resources across multiple, simultaneous projects throughout the project life cycle
• Provide project accounting support, run cost analysis reports vs. project budget, complete earned value management scenarios 
• Adhere to internal standards, policies, and procedures
• Perform special projects and completes other duties as assigned or requested

What You'll Bring

Required:

• High school diploma, or equivalent
• 4 years of work experience in an administrative/office management role
• Self-starter who can work independently while supporting the needs of the team
• Exceptional attention to detail, problem-solving skills, and analytical abilities
• Excellent communication and interpersonal skills (both written and verbal) with proven ability to communicate effectively across all levels of the organization 
• Strong organizational and time management skills with the ability to effectively prioritize 
• Must be proficient with Microsoft Office, Adobe, and Google products

Preferred:

• Bachelor's degree in business administration, communications, or a related field
• 2-5 years of work experience in an administrative/office management role
• Previous experience or exposure to project management work

What You'll Get

At ESW, we value our PEOPLE over everything else.

We offer career advancement opportunities through all segments of the organization. Our employees are encouraged to grow as high as they can dream. Your success is our success!

We offer a very competitive compensation package that includes:

• Competitive salary
• Medical - we offer a menu of options to choose from
• Dental
• Vision
• Life Insurance, Disability Insurance
• 401K with a generous employer match
• Generous paid time off
• Bonus program
• Paid Parental Leave
• Employee Assistance Program
• And much MORE!

Compensation Range

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.