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Brothers That Just Do Gutters - Capital District
Albany, NY | Full Time
$46k-58k (estimate)
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Administrative Assistant
$43k-54k (estimate)
Full Time
11 Months Ago
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Employee Relations, Office of is Hiring an Administrative Assistant Near Albany, NY
- High School Diploma
- Two years of relevant experience.*
- Highly proficient in the use of Microsoft Office including Excel and PowerPoint.
- Excellent organizational, interpersonal, customer service and written communication skills.
- Ability to work as part of a team and independently.
- Ability to deal with multiple priorities and competing deadlines.
- Attention to detail a must.
- A satisfactory equivalent combination of appropriate experience and education as determined by the NYS Office of Employee Relations.
- Substitution: Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.
Duties Description
Under the general direction of the Anti-Discrimination Investigations Division (ADID) Director or Assistant Director, the Administrative Assistant will work to coordinate all support activities for the ADID staff, as well as provide direct secretarial and administrative support for the Unit Director and Assistant Director.
Duties include but are not limited to:
Duties include but are not limited to:
- Assist in the preparation of reports by collecting data.
- Draft routine correspondence.
- Set deadlines for responses to correspondence and for timely production of reports and notices. Follow-up with staff to ensure completion.
- Answer the telephone for the ADID. Respond to routine questions and refer more complex and technical questions to appropriate staff member.
- Maintain calendars for ADID staff, schedule meetings and appointments and resolve any scheduling conflicts. Function as primary contact for meeting arrangements.
- Accompany the Director to meetings as needed.
- Serve as purchasing agent, procure services and supplies following Statewide Financial Service (SFS) Guidelines.
- Design, set up and maintain data storage systems, including paper and electronic files for ADID staff and keep shared computer files up-to-date and organized. Retrieve material from these systems as required by staff. Periodically purge obsolete material for storage in records center or for disposal.
- Open, review and distribute mail in accordance with staff assignments. Pull files and provide relevant material to accompany mail if necessary. Monitor responses due and follow-up with staff to insure timely replies.
- Ensure coordination of special mail pick-up and deliveries with Mail and Supply staff.
- Serve as liaison to troubleshoot phone and computer issues for the ADID.
Additional Comments
The Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, disability or other protected class status in the admission to, access to, or employment in their programs or activities.
Reasonable accommodation will be provided upon request.
Job Summary
JOB TYPE
Full Time
SALARY
$43k-54k (estimate)
POST DATE
05/06/2023
EXPIRATION DATE
04/11/2024
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