Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have excellent communication skills, strong computer skills, and the ability to multitask in a fast-paced environment.

As an Administrative Assistant, you will provide administrative support to ensure efficient operation of the office.

Duties :

• Perform general clerical duties, including but not limited to photocopying, scanning, mailing, and filing
• Maintain electronic and hard copy filing system
• Handle incoming calls and emails, directing them to the appropriate person or department
• Manage calendars and schedule appointments and conference calls
• Take meeting minutes (when needed)
• Data entry and uploading
• Assist in the preparation of regularly scheduled reports
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Collecting and verifying timesheets for payroll
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Stocking Inventory
• Book travel arrangements for staff members
• Provide administrative support for various departments as needed
• Organize various events for DVM
• Receiving mail and packages from couriers
• Keeping front office and conference rooms clean and organized
• Coordinating with the building for any maintenance requests
• Additional duties as needed

Requirements

Requirements :

• Proven experience as an administrative assistant or in a related role
• Strong data entry skills with a high level of accuracy
• Excellent organizational skills with the ability to prioritize tasks effectively
• Knowledge of administrative procedures and systems such as filing and record keeping
• Familiarity with Microsoft Suite (Outlook, Excel, Word, PowerPoint)
• Strong proofreading skills with attention to detail
• Receptionist experience is a plus
• Impeccable attendance and punctuality
• Experience in the construction industry is a plus
• Spanish speaker is required

This is a full-time position with competitive pay. We offer benefits such as health insurance, paid time off, and opportunities for professional development.

If you are a motivated individual with excellent administrative skills, we would love to hear from you!

Benefits

Benefits :

• Health Insurance
• 401K
• Paid Time Off

Requirements

Requirements : Proven experience as an administrative assistant or in a related role Strong data entry skills with a high level of accuracy Excellent organizational skills with the ability to prioritize tasks effectively Knowledge of administrative procedures and systems such as filing and record keeping Familiarity with Microsoft Suite (Outlook, Excel, Word, PowerPoint) Strong proofreading skills with attention to detail Receptionist experience is a plus Impeccable attendance and punctuality Experience in the construction industry is a plus Spanish speaker is required This is a full-time position with competitive pay.

We offer benefits such as health insurance, paid time off, and opportunities for professional development. If you are a motivated individual with excellent administrative skills, we would love to hear from you!

Last updated : 2024-04-26