Administrative Events Specialist (HEOa)

Job ID

28405

Location

Queensborough CC

Full/Part Time

Full-Time

Regular/Temporary

Regular

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POSITION DETAILS

Queensborough Community College invites applications for the position of Administrative Events Specialist.

Reporting to the Director the Administrative Events Specialist, in addition to the duties listed in the CUNY title Overview, will:

Maintain a database of perspective clients for marketing and promotional purposes

· Field rental inquiries and show spaces to perspective clients

· Collect and maintain accurate records of rental fees, deposits and outstanding balances

· Coordinate proper staffing of events to include security personnel, maintenance, volunteers, and house management as required

· Participate in planning and progress meetings and be responsible for the progression of planning process

· Generate weekly event schedules, and maintain event calendars

· Interact with various departments to secure requested locations

· Process room reservations and maintain an updated reservations log

· Provide social media support through Facebook, Twitter and Constant Contact

· Distribute events to local newspapers

· Gather and organize information to gauge performance against goals

Evening and weekend presence as required.

CUNY is an equal opportunity employer, is committed to increasing the diversity of its workforce and is dedicated to recruiting and retaining professionals who share the College’s commitment to equity. It welcomes nominations of, and applications from members of protected groups including minorities, women, veterans and individuals with disabilities, as well as others who would bring additional perspectives to the university’s mission. Candidates with demonstrated commitment to diversity and inclusiveness through their research, teaching and/or service are also encouraged to apply. One of Queensborough Community College’s greatest strengths, and a necessary element of excellence, is the diversity of our community. We strive to attract and nurture a talented and diversefaculty and staff that proudly reflect the unique character of the local Queens community, the most diverse county in the United States.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred Qualifications

The successful candidate will have:

• Event management experience

• Proven ability to multi-task

• Strong organizational and business skills

• Experience with managing simultaneous deadline-driven projects

• Strong writing skills

• Proven customer service ability

• Excellent computer skills

CUNY TITLE OVERVIEW

Plans and manages special events, seminars, and conference services programs.

• Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.

• Plans event logistics and secures contracts and agreements.

• May coordinate reservations and availability of internal campus facilities.

• Creates and executes event communications, including invitations, agendas, and marketing information.

• Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.

• Creates fiscal records and reports; evaluates overall event success and reports to management.

• Maintains ongoing communications with campus departments involved in events planning and execution.

• Performs related duties as assigned.

Job Title Name: Administrative Events Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary $ 56,447 - $ 70,238

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

IMPORTANTNOTICE:HealthPlanCoverageforEmployeesHiredonorafterOctober1,2022City of New Yorkemployees andemployeesofParticipatingEmployers andtheireligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the EmblemHealth HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) ofemployment.

After365daysofemployment,theemployeewillhavetheoptionofeitherremainingintheHIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period.

Ifanewhealthplanisselected,thenewplanwillbeeffectiveonthe366thday.

Only after the 365th day can the employee participate in any Annual Fall Transfer Period. An employee who needs to request an exemption from the required enrollment in the HIP HMO PreferredPlancandosobysubmittingaHIPHMOOpt-OutRequestFormtoEmblemHealth.An employee,oreligible dependent, mustmeet certain criteria and the requestmust be approved by EmblemHealth before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the EmblemHealth website.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates must submit a resume.

CLOSING DATE

May 16, 2024.

Review of resumes to begin immediately.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.