Job Description

Job Title : Administrative Assistant, Full-time

Reports to : Business Manager

Location : St. John XXIII Parish Fort Myers, Florida

Classification : Hourly / Non-exempt

Overview

Job Responsibilities

• Answer, screen, and route incoming calls to the pastor / office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
• Establish and maintain up-to-date filing systems, both hard copy and electronic.
• Compose, proof, correct and distribute letters, memos, forms, documents, bulletins, emails, and faxes.
• Maintain contact lists and sacramental records including reporting updates to other parishes.
• Develop / maintain parish calendars. Notify pastor / administrator of upcoming deadlines with ample lead time and follow through with reminders to ensure completion.
• Schedule events on parish and diocesan calendars as needed, interfacing with the proper parish office and Catholic Center contacts.
• Coordinate receipt of office supplies and assist in ordering for special activities.
• Schedule volunteers for office and various ministries in the parish.

Requirements

• Minimum of high school diploma or equivalent.
• 2-3 years of experience in a position with similar duties and responsibilities preferred.
• Previous church employment / experience extremely helpful.
• Excellent communications skills both written and oral and ability to multitask in a busy office.
• Proficiency with Microsoft Suite.
• Strong organizational skills.
• Confidentiality a must.
• Bi-lingual (English / Spanish) preferred.
• Must pass DOV assigned level II FDLE background check.

Last updated : 2024-05-24