Overview

Creative IT is looking for Senior Executive Assistant for our Overseas Building Operations contract with Department of State. This is a full time in office support role. A Secret Secruity Clearance is required. 

Responsibilities

• Monitor and maintain office tasker tracking
• Work closely with the Bureau Executive Staff in support of administrative duties.
• Serve as point of contact for external and internal
• Compose, type, and distribute meeting notes, routine
• Create spreadsheets, presentations and
• Schedule and confirm meetings/appointments.
• Maintain scheduling and event
• Manages all logistics in coordinating and running various plenaries, conferences, and
• Prepare and finalize a variety of reports to support and meet government reporting
• Open, read, route and distribute incoming mail and other material, and prepare answers to routine correspondence and emails.
• Proficient user of Microsoft Office Suite programs including Word, PowerPoint, Excel and Access with a typing proficiency of at least 50 words per minute (wpm).
• Able to operate all office equipment including but not limited to: telephones, copy machines, fax machines, printers, and computers.
• Produces content and materials for briefing
• Must have excellent verbal and written communication
• Must have excellent organizational skills including the ability to manage multiple
• Ability to deal with a variety of people in a professional, courteous manner in diversified
• Possess good judgment and ability to work with minimal supervision.
• Receives requests and prepares travel
• Prepares vouchers upon travel responds to meeting requests and maintains schedule for assigned personnel.
• Responsible for final preparation and submission of Congressional Notifications to the Bureau Staff Assistants for routing to the H Bureau.
• Prepares and tracks front office taskers for submission to front
• Prepares briefing book and travel dossiers for Office Directors and
• Prepares and tracks 60-day reports for weekly meeting attended by Directorate
• Maintains metrics for processing timelines and case
• Maintains a schedule of appointments for a senior management or
• Monitors e-mail and telephones of manager(s) or office
• Proficient user with Microsoft Office Suite programs including Word, PowerPoint, Excel and
• Organize and schedule conferences/brown bags for internal and external
• Able to operate all office equipment including but not limited to: telephones, copy machines, fax machines, scanners, printers, and computers.
• Possess knowledge of the Department records retirement and disposition procedures

Qualifications

• Bachelor’s Degree or combination of post- high school education and experience with a minimum of five (5) years of relevant experience.
• Executive Assistant experience working with high level officials 
• State Department experience
• The incumbent must have a minimum Secret security