Cozen O’Connor is hiring an ARC Legal Assistant to work 9:30-5:30 pm ET. This is a hybrid position based in our Chicago office. We are seeking Legal Practice Assistants with litigation experience.

The ARC Legal Assistant operates in an innovative centralized team of experienced administrative professionals. The position supports attorneys with specific client matters and a variety of practice groups by processing work in an efficient and accurate manner.

The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Job Duties and Responsibilities:

• Prepares/transcribes legal correspondence, pleadings, memos, reports, and forms from BigHand or other media.
• Prepares new client and/or new matter forms.
• Prepares expense reports and check requests.
• Prepares engagement letters, invoices, and other case administration documents as needed, at direction of either attorney or paralegal.
• Handles E-Filings and Docketing.
• Provides efficient workflow including the duplication, printing, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Liaises with third party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences, including greeting client and distribution of material.
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.
• Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• Outstanding written and verbal professional communications; ability to professionally interact with clients, attorneys, and staff is required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Technical legal writing and memo/letter creation required.
• Experience with New York State and Federal Court Rules and E-Filing.
• Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions as needed.
• Experience with Document Management Systems (iManage preferred) required.
• Excellent document processing skills, typing skills and proof-reading skills.
• Ability to manage multiple tasks and projects as work comes in and information is supplied.
• High degree of resourcefulness and problem-solving acumen.
• 5-10 years of legal or related experience is preferred.
• High School Diploma or equivalent experience required; College degree preferred.
• Ability to work overtime is required.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.