Who We Are:

*Company Confidential*

Who You Are:

This person will lead all accounting efforts providing both administrative and financial support services for a distribution company. This position will provide an opportunity to work closely with other departments and team members, with room for upward mobility and professional growth.

What You'll Do:

General: 

• Complete daily bank deposits and cash application. 
• Complete monthly bank reconciliations. 
• Manage cash flow daily. 
• Complete financial statement reviews on a monthly or quarterly basis. 
• Complete year-end close-out. 
• Create and maintain ongoing company budgets. 
• Review proformas and urgent payment for vendors. 
• Manage credit card payments in Paytrace and apply in QuickBooks. 
• Maintain all project-related files on the company-wide shared drive. 
• Other duties as required (e.g., data entry, maintaining various spreadsheets, etc.). 
• Handle all AIA Billing. 

Accounts Receivable (AR): 

• Spearhead all collections efforts and proactively reach out to customers when they are past due and keep notes of all ongoing conversations. 
• AR aging report generation. 
• Send past dues according to the AR aging report. 
• Reconcile QuickBooks customers according to the Billing sheet. 

• Deposit invoices in QuickBooks. 
• Reconcile customer job with the payment. 
• Response to payment request emails from vendors. 

Accounts Payable (AP): 

• Deposit checks. 
• Enter vendor invoices in Bill.com. 
• Put vendor invoices in Project Management folder for approval. 
• Review vendor invoices approved by Project Management and update the excel file for payment. 
• Enter credit memos in Bill.com. 
• Reconcile AP between QuickBooks and Bill.com and vendor statements. 
• Resolve vendor issues and unreconciled accounts. 
• Bill out CI billing in the Project Manager’s folder. 
• Reconcile credit card accounts. 
• Reconcile bank statements. 
• Reconcile invoices vs. job profitability to ensure the right job allocation. 
• Enter expenses invoices in Bill.com and mark them as paid. 
• Save checks in the project folder. 
• Process Accounts Payable invoices and W-9 verification for new vendors. 
• Complete weekly Accounts Payable check run and monitor when invoices are due. 

What You Bring:

Qualifications 

• Bachelor's degree in Accounting, Finance or Business Administration required. Associate degree may be considered with the right experience. 
• Very high proficiency in QuickBooks and Bill.com 
• Knowledge of generally accepted accounting principles 
• Background in accounting for distribution companies would be preferred 
• Proficiency in Microsoft Office products (Word, Excel and Outlook) 
• Strong analytical problem-solving aptitude with creative solutions, ability to organize work with large amounts of information efficiently, manage multiple projects and deadlines simultaneously with strong attention to detail 
• Ability to communicate effectively and professionally, both in writing and verbally, with management, vendors 
• Able to work as a team player 
• Open to development of skills and knowledge 
• Willingness to be flexible and adaptable to change 
• Excellent customer service 

Experience: 

• Accounts payable: Minimum 5 years (Preferred) 
• Accounting: Minimum 5 years (Preferred) 
• QuickBooks: Expert Level 
• General ledger: Minimum 5 years (Preferred) 
• Accounts receivable: Minimum 5 years (Preferred) 

Education: 

• Bachelor's (Required). Associate degree may be considered with the right experience. 

What We Offer:

Benefits: 

• Health insurance 
• 401(k) 
• Paid time off 

Benefit Conditions: 

• No waiting period 
• Only full-time employees