Small firm in Downtown Houston seeking competent contract Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Greet guests in a welcoming manner
• Organize office and assist associates in ways that optimize procedures
• Answer the phone in a professional, pleasant manner and route calls to staff
• Provide clerical support for staff such as e-filing, physical filing, photocopying, transcribing and scanning
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Process account payments
• Maintain company calendar which includes calendaring deadlines as well as scheduling depositions, hearings, mediations and potential new client appointments
• Maintain trusting relationships with suppliers, clients and colleagues
• Perform receptionist duties
• Client communications and assisting with intake process

Skills

• Proven experience as an office assistant, receptionist, or in another relevant administrative role
• Working knowledge of relevant office equipment/software
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• High Attention to Detail a must
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Multitasking and time-management skills, with the ability to prioritize tasks

Work Remotely

• No

Job Types: Full-time, Part-time, Contract

Pay: $14.00 - $17.00 per hour

Expected hours: 35 per week

Schedule:

• Day shift

Work Location: In person