Company Overview:

Manufacturing Company in Green Bay, WI is currently seeking a detail-oriented and proactive individual to fill the role of Accounting Administrative Assistant, this position offers the opportunity to contribute to the smooth operation of our organization while gaining valuable experience in both accounting and administrative functions.

Position Overview:

As an Accounting Administrative Assistant, you will play a crucial role in supporting our finance and administrative departments. This multifaceted position requires a blend of accounting skills, administrative proficiency, and strong organizational abilities. The ideal candidate will be a team player with a keen eye for accuracy and a commitment to delivering high-quality work in a fast-paced environment.

Key Responsibilities:

• Assist with accounts payable and receivable processes, including data entry, invoice processing, and reconciliations.
• Prepare and process expense reports, purchase orders, and vendor payments in accordance with company policies and procedures.
• Support month-end and year-end close processes by organizing financial documents, conducting reconciliations, and assisting with reporting tasks.
• Maintain accurate and up-to-date accounting records and files, ensuring compliance with regulatory requirements and internal controls.
• Provide administrative support to the finance department, including answering phones, responding to inquiries, and managing correspondence.
• Coordinate HR Functions:
• Manage job postings, including drafting and posting openings on relevant platforms.
• Conduct onboarding sessions for new hires
• Oversee attendance tracking systems and maintain accurate records of employee attendance.
• Support record keeping for both finance and HR functions, ensuring compliance with regulatory requirements.
• Assist with general office tasks such as filing, scanning, copying, and organizing documents.
• Assist with special projects and initiatives as assigned by the finance manager or senior leadership.
• Collaborate with colleagues across departments to streamline processes and improve efficiency.

Qualifications:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Prior experience in accounting, finance, or administrative support roles is desirable but not required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks, SAP, or similar).
• Strong numerical aptitude and attention to detail, with the ability to accurately analyze and interpret financial data.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, with the ability to interact professionally with colleagues and external stakeholders.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Adaptability and willingness to learn new tasks and processes in a dynamic work environment.

Job Type: Full-time

Pay: Up to $65,000.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Green Bay, WI: Relocate before starting work (Required)

Work Location: In person