Description

The Administrative Assistant provides administrative and support for the Green Bay, WI manufacturing facility. This position will be responsible for a wide range of administrative duties for the leadership team and will be responsible for accurately maintaining systems and is familiar with a variety of the field's concepts, practices, and procedures.

Role and Responsibilities

• Responsible for covering front desk.
• Answers and direct phone calls.
• Organize the schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filling system.
• Provide support to visitors; determine nature and purpose of visit, follow necessary check-in procedures and safety paperwork, direct or escort as necessary to destinations. Also responsible for maintaining an orderly and presentable lobby area.
• Handle multiple projects.
• Carry out administrative duties such us filing, typing, copying, binding, scanning, etc.
• Photocopy, lamination, and print out documents on behalf of other colleagues.
• Support in event coordination
• Provide general office support:
  • Order and maintain general office supplies, including supply room and first aid room.
  • Collect, sort, and distribute incoming mail, manage courier deliveries, and bring outgoing mail to local post office.

• Follows all Good Manufacturing Practices as stated within the policy.
• Follows all Safety rules & procedures by working safely and ensuring safety of others.
• Follows all food safety procedures.
• Follows all environmental protocols as applicable.
• Follows all sanitation procedures and work instructions.
• Performs other miscellaneous duties as assigned, including but not limited to participation on project teams.

Qualifications

Qualifications and Experience

• Associate degree with previous experience in office coordination is preferred.
• High school diploma of GED certificate.
• Strong customer service, writing and communication skills.
• Proficient in computer skills, including MS Word, Excel, Outlook and PowerPoint required.
• Must be able to operate basic office equipment, such as scanners, copiers, printers, fax machines, etc.
• Experience in a production manufacturing environment is preferred.

Required attributes

• Self-starter able to conceptualize and drive initiatives forward.
• Positive and motivational attitude
• Able to develop strong relationships with internal and external stakeholders.
• Creative problem-solving skills
• Comfortable moving at a fast pace and in ambiguous environments.
• Demonstrates a high level of professionalism while promoting a friendly work environment.
• Must be dependable, trustworthy, able to bring energy to the performance of a task and able to show consideration for and maintain good relations with others.
• Ability to exhibit a professional and collaborative demeanor toward others; able to work productively with a variety of personalities and individuals.