Administrative Assistant

Req number : R2449

R2449

Employment type : Full time

Full time

Worksite flexibility :

Onsite

Job Summary

As the Administrative Assistant, you are responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties

Job Description

What You'll Do

Locate and correct data entry errors or report them to supervisors

Compile, sort, and verify the accuracy of data before it is entered

Compare data with source documents, or re-enter data in verification format to detect errors

Store completed documents in appropriate locations

Select materials needed to complete work assignments

Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners

Maintain logs of activities and completed work

Download data from the web and import to custom database user interface software

Resolve unclear or poorly visible information by communicating with others

Work with Vendor to coordinate pick-up and drop-off schedules

Time Management Managing one's own time and the time of others

Writing Communicating effectively in writing as appropriate for the needs of the audience

Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions

What You'll Need

Required :

3-5 years professional experience in an administrative / data entry role performing the duties as described in the job description

1 year of experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data

3 years of experience providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person

2 years of experience running various database user queries and searches (i.e. Microsoft Access)

1 year of experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional

3 years of experience working with Microsoft Office products (e.g., Word, Excel, Outlook)

3 years of Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)

Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Physical Demands

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Ability to lift a full banker's box (approximately 35 pounds)

Last updated : 2024-04-28