Job Summary

We are looking for a Lead Administrative Assistant to perform office operations and upkeep and other clerical duties. This position will be a full-time 12 month contract role and on-site.

What You'll Do

• Be familiar with standard concepts, practices, and procedures
• Rely on limited experience and judgment to plan and accomplish goals
• Certain degree of creativity and latitude is required
• Work with vendor to establish best practices and communicate issues
• Write and maintain standard operating procedures that can be followed by team members
• Managing one's own time and the time of others with limited supervision
• Train and coach team members on best practices
• Use Excel to run reports and maintain inventory
• Locate and correct data entry errors or report them to supervisors
• Maintain logs of activities and completed work
• Compile, sort, and verify the accuracy of data before it is entered
• Compare data with source documents, or re-enter data in verification format to detect errors
• Store completed documents in appropriate locations
• Select materials needed to complete work assignments
• Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners
• Download data from the web and import to custom database user interface software
• Resolve unclear or poorly visible information by communicating with others
• Work with Vendor to coordinate pick-up and drop-off schedules

What You'll Need

Required:

• Experience with data types contained in engineering plans, applications and permits
• 1 year of experience supervising the work of office/admin/customer service employees to ensure adherence to quality standards, deadlines, & procedures
• 1 year of experience providing employees with guidance in handling difficult or complex problems.
• 5 years of experience writing procedures and training others
• 5 years of experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• 5 years of experience providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person.
• 5 years of professional experience in an administrative/data entry role performing the duties as described in the job description.
• Experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional
• Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Microsoft Office products (e.g., Word, Excel, Outlook)
• Exceptional communication skills required as team lead will have significant interaction with team members in various levels within agency

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
• Ability to lift a full banker's box (approximately 35 pounds)

Reasonable Accommodation Statement
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.
Equal Employment Opportunity Policy Statement
It is the policy of CAI not to discriminate against any employee or applicant due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. Employees and applicants of CAI will not be subject to harassment due to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or being a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

Job Types: Full-time, Contract

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Concord, NH 03301: Relocate before starting work (Required)

Work Location: In person