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Administrative Assistant
Req number : R2449
R2449
Employment type : Full time
Full time
Worksite flexibility :
Onsite
Job Summary
As the Administrative Assistant, you are responsible for office operations and upkeep, mail distribution, requisition of supplies as well as additional clerical duties
Job Description
What You'll Do
Locate and correct data entry errors or report them to supervisors
Compile, sort, and verify the accuracy of data before it is entered
Compare data with source documents, or re-enter data in verification format to detect errors
Store completed documents in appropriate locations
Select materials needed to complete work assignments
Read source documents such as plans, applications, and paper files, and enter data in specific data fields, using keyboards or scanners
Maintain logs of activities and completed work
Download data from the web and import to custom database user interface software
Resolve unclear or poorly visible information by communicating with others
Work with Vendor to coordinate pick-up and drop-off schedules
Time Management Managing one's own time and the time of others
Writing Communicating effectively in writing as appropriate for the needs of the audience
Continually seek to improve practices to add quality and value in support of the work while identifying unnecessary or redundant actions
What You'll Need
Required :
3-5 years professional experience in an administrative / data entry role performing the duties as described in the job description
1 year of experience compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data
3 years of experience providing information to supervisors, co-workers, and vendors by telephone, in written form, e-mail, or in person
2 years of experience running various database user queries and searches (i.e. Microsoft Access)
1 year of experience converting Word to PDF, binding multiple PDFs into one, redacting text, and highlighting in Adobe Acrobat Professional
3 years of experience working with Microsoft Office products (e.g., Word, Excel, Outlook)
3 years of Internet Browser experience (i.e., Microsoft Edge, Google Chrome, Firefox)
Experience using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
Physical Demands
Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor
Ability to lift a full banker's box (approximately 35 pounds)
Last updated : 2024-04-28
Full Time
Social & Legal Services
$46k-58k (estimate)
03/16/2024
06/21/2024
caiglobal.org
NEW YORK, NY
50 - 100
1979
BARBARA CICATELLI
$10M - $50M
Social & Legal Services
CAI is a global non-profit organization that tackles the toughest issues facing underserved populations today. Since 1979, we have worked to improve the quality of health care and social services delivered to vulnerable populations worldwide. At CAI we develop and deliver a wide range of educational training and technical assistance services to health and social service providers. Our innovative staff help organizations build their capacity to better coordinate their services and more effectively serve their clients. From reproductive health and family planning to HIV/AIDS prevention and subst ...
ance abuse, our mission remains the same -- to use the transformative power of education and research to foster a more aware, healthy, compassionate and equitable world.
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