Job Brief:

We are seeking a reliable candidate with excellent communication skills, a good work ethic, and an overall positive attitude to join our Administration Team. This is a full-time position that requires a professional demeanor with interpersonal communication skills, and the ability to maintain strict confidentiality is a must.

Work Schedule:

• Monday through Friday: 8:30 am – 5:30 pm

Essential Responsibilities:

• Answer/direct all phone calls and ensure they are redirected accordingly. Will transfer a caller to voice mailbox when a team member is unavailable.
• Provide callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Sort and distribute incoming mail and prepare outgoing mail as requested.
• Be responsible for office supply inventory, distribution, and ordering as needed.
• Assist office with facilities-related requests, such as maintenance requests, ordering of kitchen supplies, review of kitchen orders, and arrangement of temporary office space for visitors.
• Maintain Reception and all common areas (conference room, copy room, and breakroom) in a clean and tidy manner.
• Coordinate conference room scheduling and visitor list.
• Assist in the coordination of employee events, catering, and set-up meetings.
• Prepare ID access and Name Plate for New Hires.
• Prepare coffee and tea in the break room. Clear the coffee/tea pot.
• Provide administrative support duties in support of assigned department functions, respond to requests, and prepare forms, records, and documents.
• Assist with a variety of administrative tasks such as filing, some data entry, special projects, etc.
• Other duties as required.

Requirements:

• High school or equivalent (Required)
• Microsoft Office: 1 year (Preferred)
• Excellent telephone etiquette
• Receptionist/Office Administration: 1 year (Preferred)
• Excellent customer service, well-organized, with strong attention to detail
• Ability to prioritize work and handle multiple tasks simultaneously
• Bilingual Chinese Mandarin and English preferred 

RAY RANGE

• $19-$22

JOB TYPE

• Full-time

BENEFITS:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

LOCATION:

• Pasadena office (on site)