“Para la gente, y el futuro! For the people, and the future!”

Higher Education Excellence in Diversity (HEED) award two-time recipient from INSIGHT into Diversity (2022,2023)

Summary:

The Administrative Assistant demonstrates daily the Burrell College of Osteopathic Medicine’s values for respect, trust, integrity, teamwork, and a commitment to a one team-one goal culture. The Administrative Assistant provides administrative support service to designated and respective Dean/Department Head/Director or equivalent level positions through assisting a department or group of professionals and requires the ability to exercise independent judgment and employ basic reasoning skills. The Administrative Assistant reports to the designated Dean/Department Head/Director, this designee will complete annual/probationary evaluations. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity, and Accountability.”

Through the coordination of the appropriate supervisor, all Administrative Assistants within Burrell College are required to support each other’s workload during periods of high demand and to address institutional priorities. The Administrative Assistants should be willing to cross-train others on processes, systems, and policies within their domain and ask for assistance when appropriate as a member of the collaborative team. Such cross-departmental or division support, when required, will also be communicated, and coordinated between each respective supervisor.

• This position is Non-Exempt.
• The starting salary for this position is $37,000. Experience and education will be considered.

Essential Duties and Responsibilities:

• Attend required meetings, assist with preparing agenda, and take minutes as necessary.
• Provide administrative support, such as answering telephones; serving as the initial point of contact for the department; providing information and direction to students, faculty/staff, and visitors; and resolving a range of administrative problems and inquiries.
• Schedule and coordinate meetings, special events, interviews, appointments, and travel arrangements.
• Serve as a liaison with other departments.
• Operate a personal computer to compose correspondence, and prepare agendas, presentations, and departmental reports.
• Process departmental purchase requisitions and reimbursements.
• Maintain departmental office supplies.
• Distribute mail.
• Demonstrate an expert level of office equipment operations and ensure the equipment is maintained and in good working order.
• Perform other related duties as assigned.

Other skills important to this position:

• Exceptional attention to detail
• Excellent communication skills, written and oral to communicate effectively to members of the college and be able to communicate workloads and time constraints to multiple stakeholders.
• Ability to multitask in a fast-paced environment.
• Outstanding customer service skills, and email/ phone etiquette
• Ability to maintain the confidentiality of information and data.
• Strong organizational and planning skills that reflect the ability to prioritize competing demands, and complete action items efficiently with minimal supervision.
• Ability to interact with individuals from different cultures and professional backgrounds, and exercise good “people skills” verbally and in writing.

Minimum Qualifications and Experience:

• High School Diploma or GED
• Three years of experience related to standard duties.
• Strong working knowledge of Microsoft Office applications
• Basic competency with Adobe Acrobat

Note: Applicants must currently be authorized to lawfully work in the United States on a full-time basis.

Applications will be accepted until the position is filled; however, a review of resumes is scheduled to begin immediately. Salary is commensurate with experience. EOE.

Applications should be submitted through the Burrell College Work Opportunities website or other job posting boards.

https://burrell.edu/administrative-services/human-resources/work-opportunities/

Burrell College of Osteopathic Medicine is an equal-opportunity employer
and values diversity in our faculty and staff as an important aspect of the educational process. 
BCOM encourages individuals with varied backgrounds and experiences to apply.

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