The Broe Real Estate Group is a private, multi-billion-dollar investment group with diversified holdings throughout 41 North American states and provinces. Its deep operational knowledge derived from owning and operating multi-billion-dollar businesses and the global economic insights gleaned from serving its vast Fortune 500 clientele are strategic differentiators.
POSITION OVERVIEW & PURPOSE
The Administrative Assistant is responsible for the day-to-day operation, organization, and administration of the Company corporate office. This position will primarily support the CFO as well as the CEO (on an as needed basis), Finance and Accounting, Asset Management, Acquisitions, and Development teams as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES

• Manages reception area to ensure effective telephone and mail communications both internally and externally
• Provides continuous coverage of the front desk area during normal business hours.
• Manages calendars for executives, provides reminders of upcoming meetings and events and ensures that calendars are not double-booked.
• Manages shipment of packages.
• Maintains office efficiency by planning and implementing office systems, including filing, off-site storage, etc., as well as office layout and equipment procurement.

o Ensures office is neat, organized, and maintains a professional appearance at all times

• Coordinates and reserves any team member travel plans.
• Plans and coordinates on and off-site meetings and team building events, including procuring meals and restaurant reservations
• Manages Information Technology (IT) tickets with third party IT vendor and offers support for basic IT requests
• Administers new-hire onboarding process
• Prepares expense reports for team members via Concur expense management system and serves as Concur admin to support all team members using the system.
• Maintains all permanent legal files in hard and electronic copies for all acquisitions, dispositions, and financing transactions.
• Manages break room supplies and organization as well as maintains office supply inventory
• Ensures community areas, i.e. conference rooms, are organized, functional, and well stocked with required supplies on a daily basis
• Schedules conference room use for in-house meetings.
• Assists Real Estate teams to obtain required complete documentation, including obtaining Officer signatures and approvals on contracts.

o Colorado Notary required
o Ensures documentation flows through office communication channels in a timely manner.

• Input and code accounts payable invoices as needed
• May be assigned other duties as needed to ensure operational success and best practices implementation.

COMPENSATION

• Starting Hourly Salary: $21.63
• FLSA Status: Non-Exempt, Eligible for Overtime

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public and regulatory agencies.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems with a variety of concrete variables in situations where only limited standardization exists.
• Ability to perform basic math in all units of measure, including whole numbers, common fractions, decimals, and to compute rate, ratio, and percentages
• Basic computer and software skills, including word processing, data entry and analysis, and presentation development.
• Ability to appropriately prioritize and manage multiple requests at once.
• Organized, detailed, reliable approach to duties and communication.
• Consistently professional, collaborative, and responsive approach to customer service and interactions with colleagues.
• Strong ability to self-motivate, take initiative, and manage time to accomplish duties and projects independently.
• Excellent judgment and ability to ask for help in critical applications.
• Observance of and commitment to the highest professional ethical standards.

QUALIFICATIONS & COMPETENCIES

• High School diploma or equivalent
• Basic Information Technology (IT) knowledge (light desktop and application support)
• Moderate to advanced knowledge of Microsoft Office365 Suite
• Proficiency with photocopiers, audio-visual equipment, computers, etc.
• Must be able to provide proof of eligibility to work in the U.S.

•
PREFERRED

• Experience with Concur expense management system
• Basic Visio, PowerPoint and Microsoft Office skills
• Experience supporting a number of executives with varying business demands and priorities.

SCHEDULE
This position is a temporary position. Working hours are regular business hours.
BROE is proud to be an EEO/Veteran/Disability employer.
BROE is committed to protecting its employees and our communities from COVID-19.
COVID-19 vaccination is preferred.