Description

We are seeking a highly experienced Administrative Assistant to perform receptionist duties, secretarial functions, and maintain office supplies, while also demonstrating exceptional proficiency in computer applications and organizational tasks. The ideal candidate will actively contribute to process improvement initiatives and possess excellent communication skills to support the success of the Illinois Conditional Release Program under the guidance of the Executive Director.

DUTIES:

• Perform receptionist responsibilities. 

• Perform typing, filing, and other secretarial functions. 

• Secure and maintain office supplies for the central office. 

• Assist Executive Director in creating and generating forms. 

• Maintain petty cash funds. 

• Maintain filing system for SVP releasees. 

• Maintain general filing system for employees, contractors, vendors and others. 

• Arrange travel plans for Executive Director and Regional Coordinators 

• Secure telephone lines for conference calls. 

• Assist staff in creating PowerPoint presentations. 

• Create and maintain spreadsheets for vendor payment. 

• Perform other duties (not outlined above) assigned by Executive Director that will be necessary for the success of the Illinois Conditional Release Program. 

Requirements

• Minimum of five years’ experience as an Administrative/Executive Assistant. 

• Demonstrated ability to work in team-oriented atmosphere. 

• Demonstrated ability to work independently. 

• Excellent computer skills. 

• Demonstrated ability to work with various word processing formats (MS Word, WordPerfect, etc), spread sheets, and PowerPoint. 

• Excellent organizational skills. 

• Excellent communication skills. 

Physical Requirements & Environmental Conditions: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to sit and use hands to handle, or feel objects, a keyboard and other office equipment. The employee frequently is required to sit in meetings for long periods of time. The employee will utilize technology tools such as a laptop computer for extended periods of time. The employee must be able to reach with hands and arms and talk or hear. Specific vision abilities required by this position include close vision, color vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Briljent is a solutions-based company. Solutions come from creative ideas; ideas come from being creative with differences. Briljent believes diversity and inclusion are critical to the success of the company. Employment at Briljent is based on merit and professional qualifications. We do not discriminate against any employee or applicant because of race, creed, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, veteran status, marital status or any other basis protected by federal, state or local law, regulation or ordinance.