Employer Information

Branch Name: Airmasters
Reports to: Office Operations Manager
Job Location: Springfield, ILClassification: Overtime Eligible, Full-Time 

Purpose of Job:

Perform various office duties which requires knowledge of office systems and procedures.Reasonable accommodations will be made to enable individuals with disabilities to perform the essential job functions unless doing so will present an undue hardship on the Company’s business operations. 

Essential Job Duties and Responsibilities:

• Sorts and distributes mail.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: coordinating facility maintenance, planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.
• Answer telephones, direct calls, and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars, prepare regularly scheduled reports, and arrange appointments.
• Compute, record, and proofread data and other information, such as records or reports.
• Type, format, proofread, and edit correspondence and other documents using a computer.
• Handles confidential and non-routine information when necessary.
• Provides backup for key office roles.
• Assist others with computer processing (minor IT support).
• Assist with the accounting and management of freon/inventory.
• Assist with management of XOi data to ensure no opportunities fall through the cracks.
• Learn and manage company software (current and future).

Required Education/Experience:

• High School Diploma (or GED or High School Equivalence Certificate) and work experience of 3 years in an office setting.

 

Competencies

• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.
• Personal computer skills, strong typing ability and knowledge of Microsoft Office.

 

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

 

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.