Description

 JOIN US at The Boys & Girls Club of Truckee Meadows - where we have great people AND a great mission!

POSITION SUMMARY: This position plays a crucial role supporting the Human Resources department and our robust recruiting program. Serving as the initial point of contact with all applicants, the primary responsibilities are scheduling candidates, onboarding new hires, and tracking compliance. It is ideal for a candadate who is super organized, and has that unique mix of enjoying both people AND data-tracking!

POSITION DETAILS:

Onboarding - including: Serve as initial point of contact with all applicants. Schedule interviews. Track and support applicant through completion of the onboarding pre-requirements. Maintain contact with hiring managers regarding new hire status. Routine initial onboarding tasks, including making name badges, distributing staff shirts, adding new hire to company platforms (Prosper, Safety Skills, Spillett.)

Training - including: Ensure all employees are trained and in regulatory compliance with all pre-employment training requirements. Conduct & track completion of New Hire Orientation. 

Compliance - including: Complete all I9 documentation. Monthly CANS reporting and tracking of completed results. Initiate and track all Club-wide training modules. Oversee all employee training accounts, audit regularly. Process training stipends. Maintain updated background checks for all employees. Coordinate all CPR/First Aide classes, including coordinating trainers, scheduling classes, employee sign ups, etc. Produce audit reports to supervisors regarding employee status.

Additional Responsibilities: Management of the departmental emails. Manage any HR interns. Assist with all ongoing HR Department audit needs. Attend/assist with career fairs & tabling events. 

Qualifications

SKILLS/ABILITIES:

• Excellent written and verbal communication skills, able to communicate effectively with a diverse population and represent the Boys and Girls Club of Truckee Meadows professionally to the community.
• Must possess excellent organizational skills, able to produce and provide data/reports in a timely manner.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and diplomacy.
• Able to manage multiple priorities, deadlines, and hiring managers, while reamining calm and professional.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications; familiarity with Paycom strongly preferred.

CERTIFICATIONS/ASSOCIATIONS:

• After hire, will receive mandatory on-line and in-person training, including Safety Skills, CPR/First Aid, etc.
• After hire, will be registered with Boys and Girls Clubs of America

EDUCATION/EXPERIENCE:

• High School Diploma or GED required; Bachelor’s degree strongly preferred. 
• Minimum of two years’ relevant work experience, preferably in a non-profit environment, or a combination of education and relevant experience.
• Human Resources experience preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

• Must be able to perform duties which require walking, talking, hearing, standing, sitting for long periods of time. May occasionally be required to bend or kneel.
• Must be able to use hands and arms to enter data into the computer, use the telephone and other office equipment
• Must be able to lift, move manipulate and or hold objects up to 45 pounds. Objects that exceed the 45 pound weight limit require additional assistance when moving, lifting or manipulating.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.