Legal Excellence. Business Sense.
One of our proudest accomplishments as a law firm is the work environment we have created. The values we apply to our workday, and the fun we have together!
At Boutin Jones, our people are our greatest asset. Our dedicated, hard-working attorneys and professionals work as a team in a collaborative environment. We place a high value on legal excellence and service to our clients. Here, you will find that you can truly “be you” and find the perfect balance of professional growth opportunities, challenging work, good friends, and fun.
Our law firm stands out not just because of our progressive benefits package, engaging work, and smart business decisions, but because of the people who make up this firm. The way we mix hard work with enjoyment isn’t overly complicated. It is a genuine expression of how much we enjoy working together. Yet even while we love taking over the homerun terrace for a River Cats game and going on our annual family hike, it is as rewarding knowing our benefits package is the equal of nearly all regional law firms. Some of the best things about working at Boutin Jones are the creative ways we have fun together—but we don’t make them a substitute for professional fulfillment. We think one without the other sounds just a bit too much like other law firms.
Our Compensation package shows how much we value our team!

• $30.00 - $38.00 per hour depending on experience
• Yearly Bonuses
• Medical – 95-100% Employer Contribution for Employee Premium
• Dental, and Vision Insurance 
• Long-Term Disability Insurance - 100% Employer Paid
• Long-Term Care – 100% Employer Paid
• Generous vacation, sick leave, and holiday policies
• Yearly Cost of Living Adjustments
• Robust Retirement Plan including 401k match and profit sharing
• Employee Parking or Bus Pass 

Schedule
Monday – Friday 8:00 am to 5:00 pm or 8:30 am to 5:30 pm.
This position is 100 % in office. 
General Responsibilities

• Provide daily administrative support to the Firm’s attorneys
• Initiate and prepare documents for attorney approvals
• Manage new client onboarding: data entry, welcome communication, prepare necessary documents, and create electronic files
• Receive and greet clients
• Create and maintain records
• Manage and organize filing
• Process and distribute mail
• Professionally manage attorney phone calls from clients (i.e. excellent customer service)
• Maintain electronic calendar for attorneys and self
• Prepare firm engagement letters
• Performs other duties as needed especially coverage across additional attorneys
• Prepare various documents and communications, letters, forms, and client communications.
• Maintain systems and integrations, CRM, data entry, and organization.
• Notary Public –a plus but will assist in obtaining certification
• Basic understanding and/or dedication to estate planning, trust administration, and probate administration – a plus

Qualifications

• Exceptional attention to spelling, grammar, and punctuation
• Ability to communicate and confidently interface with clients (in person, phone, and correspondence)
• Highly organized and detailed-oriented
• Proficient in Microsoft Office Suite
• Knowledge of working with document comparison software is a plus
• Exudes integrity
• Willingness to learn
• Proactive and takes initiative

Requirements for consideration but will train the right person:

• Five years of experience in an administrative support role supporting multiple managers (Admin. Assistant, Office Manager, Executive Assistant, Office Administrator, etc.) – law office experience preferred
• College degree - preferred
• Familiar with California Courts, Secretary of State, and County Recorder filing/recording procedures and requirements - preferred
• Familiarity with Judicial Council forms for probate proceedings - preferred
• Familiarity with estate planning and trust administration documents - preferred
• Experience in estate planning, trust administration, and probate administration - preferred

The Opportunity
Boutin Jones Inc. is seeking a highly valued team player who works intentionally to provide timely and administrative support to our Trusts and Estates Attorneys, our valued clients, and our Firm’s basic operations. This is an excellent opportunity to demonstrate initiative and make a daily impact. Do you have a thirst to learn and immerse yourself in law-related work? Are you an exceptional writer, organized, effective communicator, and take initiative to get the job done? Do you exude confidence and enjoy interfacing with clients? We will train the right person for the job and want to meet you!
 

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