The Executive Assistant will provide support primarily to the President & COO. The Executive Assistant must have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Responsibilities / Functions:

• Manages the President’s extremely active calendar of meetings, travel and calls
• Completes expense reports and credit card reconciliation
• Composes and prepares correspondence, including those of a confidential nature
• Arranges detailed travel plans, itineraries, and agendas; and compiles documents for travel-related meetings.
• Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President’s time and office.
• Strong follow up skills including but not limited to personal and team task follow up to keep business moving forward
• MUST possess strong business savvy skills, including the ability to prepare PowerPoint presentations, type/format Word documents, etc. as needed
• Assists with preparing documents and required to learn competitive research tools
• Works closely and effectively with the President to keep her well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Additional ad hoc responsibilities and tasks as assigned

Job Requirements:

• Advanced Word, Excel, PowerPoint, Microsoft Teams skills
• Outstanding administrative and organization skills
• Detail oriented and able to prioritize and multitask
• Demonstrates strong ownership evident through responsibility and accountability for end product
• Strong professional telephone presence
• Strong typing and proofreading skills
• Computer literate; strong email and calendaring skills required
• Excellent interpersonal skills; possesses a positive attitude
• Able to work efficiently and effectively in a fast paced, deadline-driven, high pressure environment; flexible to work overtime on short notice
• Excellent professional standards, judgment, and discretion when dealing with sensitive information
• Outstanding communication skills, both oral and written
• Minium of 5 years of experience as an Executive Assistant required