The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs.
This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy, and confidentiality.
· Schedules and maintains multiple calendars of appointments and meetings
· Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
· Coordinates travel itineraries and process expenses
· Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature.
· Involves appropriate Associates from other departments or divisions to resolve issues.
· May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
· Analyses operating practices and creates/revises systems and procedures as necessary
· Organizes and maintains files, record keeping systems, and office layout
· Oversees and monitors administrative projects. Performs other duties as required or directed.
· Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
· Manage and administer department payroll and timekeeping
· Back-up Support to other Admins
· Manages and administers various documents and spreadsheets
· Acts as Proxy for certain systems as needed
· Support meetings, training and conferences with prep and logistics needs
· Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
· Communicates pertinent information among appropriate departments

Job Type: Contract

Salary: $30.00 - $37.00 per hour

Schedule:

• Day shift

Experience:

• Administrative: 3 years (Required)
• Executive administrative support: 3 years (Required)

Work Location: On the road