The IP Administrator (Patent - DSS) provides overflow patent prosecution, clerical, and departmental support, which requires strong knowledge in domestic patent prosecution, as well as basic PCT filing knowledge. The typical hours for the IP Administrator (Patent – DSS) are 5 pm – 12 am (Eastern Standard Time). Remote work options are available, but the IP Administrator (Patent – DSS) will be required to assist with USPTO paper filings, as needed. The IP Administrator (Patent – DSS) operates independently and as a service-oriented team member who contributes positively to the department and firm.

ESSENTIAL FUNCTIONS:

• Assists with monitoring, tracking, and coordinating incoming requests for DSS Team.
• Independently prepares legal documents, reports, and correspondence.
• Independently prepares and files documents with USPTO.
• Assists with maintaining the integrity of electronic data relating to clients’ intellectual property in accordance with firm policy and procedure.
• Independently organizes and maintains paper and electronic files relating to clients’ intellectual property in accordance with firm policy and procedure.
• Demonstrates proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, CPi (general case information and docketing database), Elite Enterprise (billing and records database), DeskSite (document management system), IPDAS (document generation and contact database), and other practice- or firm-specific applications. Learns new applications as needed.
• Uses exceptional communications skills to interact with various parties via telephone, electronic mail, and facsimile as necessary. Consistently follows-up and maintains open lines of information-sharing with necessary parties including, but not limited to, practitioners, clients, and direct manager.
• Coordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.
• Researches and retrieves information for the completion of assigned tasks utilizing practice-specific resources. Such resources may include the firm Intranet, firm training materials, legal rules books (e.g., the MPEP, etc.), the USPTO website, etc.
• Adheres to established work schedule, but with the flexibility required to satisfy business needs as well as workload demands.
• Acts as a resource for others to enhance overall productivity of the department and the firm.
• Participates in pilot programs and/or product deployments as needed.
• Assists with testing of new and/or updated systems as needed.
• Provides problem-solving research and feedback relating to new and/or revised procedures, workflow efficiencies, law and/or rule changes, group/department/firm initiatives, etc. as needed.
• Assists with guiding, mentoring, and training others as needed.
• Assists and supports group/department manager with special projects/requests and/or additional direct practitioner support as needed.
• Performs general administrative and support duties or tasks as required and requested.
• Takes on additional responsibilities as needed and assigned.

QUALIFICATIONS:

• Bachelor’s degree preferred.
• Minimum of three to six years of patent prosecution experience in a law firm or professional setting.
• Comprehensive knowledge of domestic patent prosecution procedural terminology, requirements, and workflow.
• Strong proficiency in MS Outlook, Word, and Excel as well as practice-, firm-, and/or client-specific programs (e.g., IPDAS, Desksite, Adobe, CMH).

Job Type: Full-time

Pay: $80,000.00 - $108,000.00 per year

Schedule:

• Evening shift

Education:

• Bachelor's (Required)

Experience:

• Patent prosecution: 3 years (Required)
• PCT filing: 3 years (Required)
• Law firm: 3 years (Required)

Work Location: On the road