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Executive Assistant

El Segundo, CA | Full Time
27 Days Ago

Job Description

Bellwether Asset Management, Inc. (“BWAM”) is a privately held firm located in Los Angeles, CA, specializing in the monitoring and analysis of investments representing more than $16 billion of invested equity across a wide range of real estate-related assets in the United States, Europe and Asia.   

About the Job 

As an Executive Assistant at BWAM, you will help manage the day-to-day operations for our senior executives. This includes extensive calendaring for internal and external meetings, processing expense reports, and managing travel arrangements. You have excessive attention to detail, ensuring that your work product is accurate and reflects the high standards of our firm while maintaining confidentiality with sensitive information. You approach your work with a service-drive approach, self-motivated to be proactive anticipating the needs of others.  

Responsibilities 

  • Provide support as needed to Bellwether’s senior leadership team 

  • Manage calendars, including scheduling internal and external appointments, confirm meetings, and coordinate with other assistants  

  • Answer emails and calls, acting as a gatekeeper  

  • Book conference rooms and make reservations; meet and greet guests  

  • Coordinate travel arrangements including flights, hotels, cars, etc.  

  • Complete detailed expense reports, including tracking receipts 

  • Maintain and organize files, meeting preparation, deliverable management 

  • Assist/lead ad hoc projects, including seasonal event planning and gift purchasing  

Qualifications 

  • A minimum of 3 years’ relevant experience 

  • Prior experience in real estate or financial services preferred  

  • Excellent verbal and written communication skills; high EQ 

  • Conduct responsibilities with the highest level of confidentiality and integrity  

  • Ability to build relationships with key stakeholders and employees at every level  

  • Ability to multitask and prioritize based on evolving operational needs   

  • Highly proficient in Microsoft Suite 

Who We Are 

BWAM is comprised of diverse, forward-thinking individuals who recognize the value of holding each other to the highest standards. Our people are our most valuable asset. We believe in investing in their development, providing ample opportunities to grow skills, connecting with industry leaders and stretching beyond the day-to-day work environment. BWAM has been built on the founding principles of persistence, team, innovation, diligence, community and integrity. 

The BWAM portfolio includes direct property investments, corporate investments, residential land, and residential and commercial loan pools. Since its founding in 2013, BWAM has continued to expand its services to a variety of investment firms, family offices and start-ups. 

BWAM’s platform helps provide greater efficiency and functionality through the following areas:  

  • Asset-level analytics: Providing quantitative and qualitative investment- and portfolio-level performance reports by consolidating and analyzing monthly operating reports produced by operating partners to track and monitor performance against initial underwriting; 

  • Active Asset Management Support: The team works closely with Acquisition Teams to help monitor all strategic and joint-venture operating partners on a day-to-day basis. Responsibilities include weekly leasing calls, monthly operations reviews, annual budget and business plan reviews and financial analysis; and 

  • Investment- and Fund-level Reforecasting:  BWAM is responsible for creating proprietary investment-level valuation models for the portfolio to enhance our ability to reforecast investment-and fund-level performance on a routine basis. 

BWAM and its affiliates provide equal employment opportunity to all qualified employees and applicants for employment regardless of race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law. 

For additional information on BWAM, please visit www.BellwetherAM.com  

Skills for Executive Assistant

The job skills required for Executive Assistant include Scheduling, Leadership, Written Communication, Confidentiality, Attention to Detail,and Analysis etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.