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About the Role & Team
The Walt Disney Studios encompasses the creation, production, promotion, sales, acquisition and domestic and international distribution of live-action and animated motion pictures released theatrically in movie theaters around the world, streaming series and content on Disney, DVD releases, live stage plays, and music and soundtrack recordings.
The Walt Disney Studios Global Publicity Team is in search of an enthusiastic and efficient Executive Assistant to provide support to the EVP of Publicity in the execution of theatrical and streaming global publicity campaigns for Walt Disney Studios, Disney and Hulu features and series. The ideal candidate should have a strong passion for the entertainment industry and a thorough understanding of the PR landscape.
This position will interact with all members of the PR department and other key marketing stakeholders to ensure campaign objectives are met, and plans are updated as direction changes. The Executive Assistant should possess flexibility and be willing to assume challenges and increased responsibility, as well as keeping an eye out for ways to improve workflows, and increase efficiency within their team. They must have a strong desire to grow within the job and learn more about Studio Publicity and key initiatives.
Provide day-to-day administrative support to Executive Vice President, Global Publicity, including (but not limited to) the following:
Thoughtfully manage complex calendars, protect EVP’s time through strategic and proactive calendar management and vetting a variety of meeting requests
Coordinate meetings with all relevant information
Field heavy volume of daily phone calls and maintain accurate phone logs
Screen and flag important incoming emails to appropriate team members, manage junk email, maintain and set up email rules
Arrange travel plans and create detailed itineraries for EVP (and other executives where relevant)
Maintain daily files for meetings (record as needed)
Handle talent/filmmaker jet requests
Liaise with the offices of the Chairman, President of the Studios, President of Marketing, etc. and create/maintain executive schedules and coordinate on the ground logistics for publicity global tours, conventions, film festivals and other events
Filing of reference materials, background and overview information
Preparation of all business-related expenses using Concur/SAP travel proxy role in a timely manner and checking all direct reports’ expenses are coded appropriately
Regularly correspond with external partners (agencies, internal partners and teams across the company, including internal Global Publicity Team, Pixar, Walt Disney Animation Studios, Lucasfilm and Marvel)
Handle EVP mail and shipping requests, orders supplies/materials and process invoices (when necessary)
Maintain team and film related distribution lists and general office documents
Provide support at publicity events such as press days/junkets, premieres, screening when necessary
Other admin projects as assigned, including research
A minimum 3 years of experience supporting business executives in large organizations in an administrative role
Full Time
Accommodations
$88k-112k (estimate)
04/28/2024
05/12/2024
waltdisney.com
Burbank, OH
<25
Accommodations