Bellefaire JCB is among the nation’s largest, most experienced child service agencies providing a variety of mental health, substance abuse, education, and prevention services. Bellefaire JCB helps more than 43,000 youth and their families yearly achieve resiliency, dignity and self-sufficiency through its more
Position Summary: Our Mobile Response and Stabilization Service program at Bellefaire JCB is looking for a full-time Administrative Assistant. The Administrative Assistant is an integral part of the Continuous Quality Improvement process. The Administrative Assistant ensures all work is completed in a timely and efficient manner. Discretion is exercised in handling written and verbal material that is confidential and personal in nature. The Administrative Assistant ensures that client information disseminated outside the Agency conforms to appropriate internal and external rules and regulations.
Responsibilities Include:

• Responsible for handling requests for clinical record information in accordance with agency policy.
• Maintains the agency release of information data base.
• Prepare files for storage, send files to off-site storage to include lifting boxes approximately 25-301bs.
• Retrieve files from storage as necessary and tracks requested records per Agency policy.
• Check and verify client insurance (i.e. Medicaid & Commercial Insurance)
• Attend scheduled staff meetings, supervision, and on-going training.
• Special projects as assigned
• All required trainings, certifications and licensure must be kept current in accordance with applicable licensing and accreditation regulations and standards.
• Responsible for entering new clients into agency EHR
• Responsible for maintaining client records in the agency EHR including: scanning, auditing and updating client information.

Qualifications:

• Education: Minimum High School diploma Education
• 2-3 years office experience required
• Ability to perform job responsibilities with a high degree of initiative and independent judgment

Life at Bellefaire: We value our employees and the work they accomplish on behalf of our mission and offer competitive benefits such as:

• Generous vacation, holiday, sick, and personal day policies
• Medical and dental insurance (Domestic Partner Benefits)
• Defined benefit pension plan
• 403(b) plan
• Life insurance
• Long term disability

Other perks of working with us include:

• A friendly and appreciated staff
• Working with a team committed to the well-being of others