18 Administrative Receptionist Jobs in New York, NY
Beacon Hill is Hiring an Administrative Receptionist Near New York, NY
Our client, a litigation consulting firm, is seeking a Temporary Administrative Receptionist to support their NYC office from 4/11-4/12 and 5/20-5/21. Hours are 9:00am-6:00pm with flexibility as needed.
Responsibilities:
- Greets staff, clients, vendors, and all guests and directs them to or notifies the appropriate parties of arrival
- Registers visitors with onsite building security; maintains office security by inquiring why visitors are in the office and alerting the manager to any security issues
- Answers, screens, and announces all incoming calls in a timely and professional manner, using standard reception protocol; takes complete and accurate messages and follows up appropriately
- Prepares the office for opening and closing each day (e.g., unlock/locks doors, turns on/off lights, equipment); performs a visual check to ensure an orderly office appearance at the start and end of shift coverage and ongoing as needed
- Schedules conference rooms using scheduling software and addresses scheduling conflicts
- Coordinates catering for firm and client meetings (e.g., orders breakfast/lunch for client meetings) and assists with room set up and clean up
- Processes and tracks all incoming and outgoing mail/packages using online shipping software and our standard shipping protocol; maintains office postage
- Monitors incoming and outgoing faxes and alerts staff of incoming faxes
- Performs basic operation and maintenance of front desk equipment; reports issues to appropriate personnel; stocks equipment supplies
- Makes reservations for clients and staff (e.g., hotels, private cars, taxis, restaurants, and airlines)
- Provides general administrative support (filing, document logging, expense reports, data entry assignments, etc.) to the Executive Assistants as needed, using Excel and firm approved software
- Assists in maintaining corporate contact database and preparation of mailings (e.g., enter new clients, update existing records, marketing mailings, holiday cards, recruiting packets)
- Assists in ensuring the office facilities are in working order; directly contacts building management for urgent repairs and maintenance needs as needed; tracks and follows up with Facilities lead and assists with office communications
- Runs errands, handle pick-ups and deliveries, and courier case documents as needed while ensuring confidentiality of materials
- 1 previous similar experience out of a corporate office
- Experience using Microsoft Office Suite
- Professional and poise demeanor
- DOE $20/hr
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Job Summary
Full Time
$62k-80k (estimate)
05/03/2024
05/16/2024
beaconhillstaffing.com
BOSTON, MA
200 - 500
2000
Private
ANDREW WANG
$50M - $200M
Business Services
Related Companies
About Beacon Hill
Beacon Hill is a Massachusetts-based management consulting firm that provides staffing, recruitment and related services for businesses.
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