Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview

Reporting to the Operations Manager in New York City, this role includes daily real estate administrative support in a fast-paced environment. As an Administrative Coordinator you will provide sales, marketing, and research support along with general office administration support to our brokers and clients. Your responsibilities will be an exciting mix of creating presentations, listing and offer preparation and client reporting, conducting market research, all while maintaining transaction administration and deal flow. The ideal candidate will have either a minimum of three years’ experience in the commercial real estate industry and/or a diploma/degree relevant to commercial real estate.

The base pay is aligned with market data and is estimated between $27.00 to $34.00. This range reflects base compensation for the position across all US locations. Within this range, individual pay is determined by work location and other factors including relevant education/training, experience, and internal equity. 

Responsibilities

• Provide support to the team in technology applications, i.e., CRM, InDesign, Outlook, Word, Excel, PowerPoint and other company supported programs.
• Prepare and execute expense reports on a regular and timely basis.
• Create and maintain efficient information retrieval system within online file sharing programs.
• Schedule appointments and coordinate calendars.
• Perform clerical duties to include photocopying, mailing and faxing documents.
• Produce timely and accurate word-processed documents (reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)
• Preparation, control, and maintenance of legal documents (letters of intent, offers, proposals, commission agreements, listing agreements, amendments, waivers, extensions, etc.) throughout the deal and due diligence process.
• Coordinate deal processing with brokers and finance department.
• Assist team with preparing and updating client-specific reports.
• Contact internal and external resources for information, as required.
• Assist and participate in industry functions or client events, as required.
• Support the team in utilizing Outlook, HubSpot CRM and other data bases, including entry and maintenance for the purposes of direct marketing and client development.
• Conduct market information research through various sources including CRM and third-party databases such as RCA, CoStar, REIS, etc.
• Assist other teams, or business units, when required.

Qualifications

• Bachelor’s Degree or commensurate experience required.
• Minimum of 3 years of experience in an administrative support role.
  • Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook required. Experience with Adobe Creative Suite (InDesign, Photoshop, Illustrator, and Acrobat) preferred.
  • Must be able to handle flexibility in task management while having a keen eye for detail.
  • Ability to read, analyze, interpret, and create general business documentation.
  • Ability to write reports, business correspondence and format presentations.
  • Excellent and effective verbal and written communication skills.
  • Excellent proofreading and editing skills.
  • Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks.
  • Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision.
  • Ability to maintain discretion regarding personnel and industry-related matters.
  • Positive attitude — always seeking to better our team, reaching out to bring value.

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! 

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving