Administrative Coordinator Finance/HR

About Upfluence

Upfluence helps its customers tell their stories with powerful tools dedicated to the creator economy and social commerce.

Upfluence allows brands and agencies to collaborate with millions of social media creators and execute comprehensive influencer marketing campaigns. Since its launch in October 2016, Upfluence has yielded a monthly double-digit growth rate, and we are therefore seeking further expansion for our team and offices. Our rapidly growing global team is currently distributed between our offices in NYC, Los Angeles, Mexico City, Lyon, and Paris. 

Position Overview:

We are on the lookout for a motivated and detail-oriented Administrative Coordinator to support both our Finance and Human Resources departments. This hybrid role encompasses a broad spectrum of administrative responsibilities, including payroll processing, HRIS management, expense reimbursements, onboarding/offboarding processes, and office management. This position is pivotal in ensuring operational excellence and compliance across financial and HR functions.

Key Responsibilities

Finance 

• Payroll setup and processing
• Expense reimbursements
• State and Federal agency compliance management

Human Resources

• Assist with day-to-day operations of HR functions.
• Support the onboarding/off-boarding process.
• Organize, maintain, and update employee information within HRIS and digital records.
• I9 Verifications
• Benefits administration
• Handle internal employee requests and inquiries.
• Ensure compliance with labor regulations.
• Provide support and perform other administrative functions as needed.

General

• Oversee office management tasks
• Provide comprehensive administrative support as required

What we are looking for

• 2-5 years of experience in HR coordination or administrative support roles.
• Proficient in computer skills with a strong familiarity with G Suite, Slack, Zoom, and other business communication tools.
• Exceptional attention to detail and strong communication skills, both written and verbal.
• Highly organized, self-motivated, and capable of working independently.

What we have to off

• Opportunity for career advancement in a rapidly growing tech startup.
• Competitive compensation package including stock options.
• Comprehensive benefits: Medical, Dental, Vision, and Disability Insurance.
• Commuter benefits.
• A diverse, inclusive, and international work environment.
• Generous PTO and company holidays.

Note: This position requires a minimum commitment of 4 days per week in the office.

Upfluence is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.