Experienced Administrative Assistant Needed for Midtown-Based Company
We are currently seeking a skilled Administrative Assistant to provide crucial support to a Director and their sales closing team. The ideal candidate will possess exceptional organizational abilities, advanced proficiency in technology, particularly with MS Office suite, and demonstrate initiative as a self-starter capable of independently managing tasks.
Key Responsibilities:
• Assist the sales closing team in managing contracts and documents.
• Facilitate the acquisition of missing documents and information necessary for closing files and contracts.
• Maintain and manage the team’s PTO calendar.
• Provide support to the Department Director in calendar management and organizational tasks.
• Perform standard clerical and administrative duties, including drafting correspondence, scheduling appointments, and managing both physical and electronic files.
• Professionally handle incoming calls with courtesy and efficiency.
Working Hours: Monday to Friday, 9:00 am to 5:00 pm, with occasional overtime as required.
Requirements:
• Minimum of 3 years of experience in an Administrative Assistant role.
• Strong calendar management experience.
• Associate or Bachelor’s degree in an administrative field (preferred, though not mandatory).
• Proficiency in MS Office applications, including Word, Excel, Outlook 365, and MS Teams.
• Ability to thrive in a fast-paced environment, with strong written and verbal communication skills.
#1504
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf