Major Investment Bank located in NYC has an immediate need for an Administrative Assistant.

Downtown Manhattan, Rolling contract performance based and has the potential to go permanent.

Must have administrative assistance experience.

For immediate consideration, email me an updated resume in a Word Document to fgalante@controlassociates.com and I will contract you immediately.

fgalante@controlassociates.com

Asset & Wealth Management - CSG Private - ACMS - Administrative Assistant

Duties: 

• Provides administrative support in a complex team environment to a senior executive.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner.
• Supports internal and external managers or clients.
• Organizes and ships literature to clients.
• Responds and follows up on client requests.
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates a high volume of domestic and international travel arrangements and processes expense reports.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested.
• Maintains understanding of firm policies and handles certain issues independently.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events.
• Orders supplies and keeps inventory well-stocked.

Skills:

• Requires excellent interpersonal and communication skills.
• High attention to detail.
• Ability to maintain high standards despite pressing deadlines.
• Ability to solve problems quickly and efficiently.
• Strong knowledge of general business, corporate and government cultures.
• Ability to handle highly sensitive, confidential and non-routine information.
• Self-starter with excellent anticipation skills; problem solving; follow up.
• Demonstrated dependability and sense of urgency about getting results.
• Demonstrates high degree of integrity and confidentiality.
• Strong organizational skills.
• Comfortable working with people at all organizational levels.
• Comfortable working in a sometimes hectic, high pressure environment.
• Ability to display a consistent, professional degree of communication Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment.
• Must be able to prioritize a variety of time-sensitive tasks.
• Must have excellent judgment; independent thinker and resourceful.
• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.
• Team player with a positive attitude.
• Highest degree of integrity, professionalism, diplomacy and discretion required.
• Prefer 3 years of experience.

Education: N/A

Skills and Experience:

# of Positions: 1

Location: New York, NY

Hours Per Week: 40.00

Hours Per Day: 8.00

Pay Rate 35.00

Currency USD

Frank J. Galante

Sr. Executive Recruiter

Constantin Control Associates LP

4400 Route 9 South

Suite 1000

Freehold, N.J. 07728

Office: 201-377-7649

Mobile: 732-921-0204

Fax: (212) 937-3926